Intake Officer (criminal division)

Job Title: Intake Officer Division: Case management/criminal Reports To: Professional Staff Coordinator Salary: $57,980Location: The Justice Center Hours: 8:30 AM - 4:30 PM1200 Ontario Street - 8th floor Monday - FridayCleveland, Ohio 44113MINIMUM EDUCATION, TRAINING AND EXPERIENCE:Associates degree with coursework in business, paralegal, or law enforcement or a related field and three (3) years of experience including clerical work, or an equivalent combination of education, training, and experience. Bachelor's Degree preferred. Proficiency in computer skills including Microsoft Windows and other Microsoft products (Word/Excel), and database experience.FUNCTION: Provides case management/legal clerical support to supervisor and prosecutors. Prepares incoming cases for prosecution by reviewing, retrieving evidence for, and electronically updating case information. Incorporates both electronically and manually submitted case information from police departments and various other agencies into the electronic case file. Prepares motions and provides legal clerical support to staff attorneys.RESPONSIBILITIES:Maintains legal files (both paper & electronic); prepares and sets up files, organizes documents, and files documents in designated order; retrieves/replaces files, and routes items needing immediate response to the appropriate party;Prepares, types, proofreads and processes legal and administrative correspondence and documents;Provides assistance to Assistant Prosecuting Attorneys (APAs) regarding various evidence requests such as Medical Examiner's Office requests, medical records, Journal Entries, subpoenas, EMS, 911 calls, and evidence data collection;Adheres to legal document standards to ensure proper format and completeness for court acceptance; Performs case intake by evaluating submitted case materials and incorporating the information into the electronic case file;Communicates with and/or serves as liaison between APAs, clients, coworkers, opposing counsel, court personnel, law enforcement agencies, various governmental agencies and the general public;Inputs, retrieves, and updates information using computerized databases, obtains criminal histories by accessing the Law Enforcement Automated Database System;Completes quality assurance review of court cases by verifying case information for accuracy and completeness and by researching and correcting discrepancies;Attend meetings with Supervisors and APAs;Monitors case workflows/tasks to ensure requested information is received on a timely basis.May transcribe legal dictation, recorded interviews or phone calls;Performs all other duties assigned, delegated or required of the Intake Officer as well as those prescribed by law;Conducts business in accordance with federal statutes and guidelines, the Ohio Revised Code, and the Ohio Administrative Code.APPLICATION PROCEDURE:Upload a letter of interest including your e-mail address, resume, and three professional references via the online application process at: materials must arrive no later than 8:30 am on April 7, 2026ALL JOB OFFERS ARE MADE WITH THE UNDERSTANDING THAT PROSPECTIVE EMPLOYEES PASS A DRUG TEST AND A CRIMINAL BACKGROUND INVESTIGATION PRIOR TO BEING HIRED.Reasonable accommodation is available to all employees and applicants. If you have a disability that needs to be accommodated, please contact the Human Resources Department.Equal Opportunity Employer; Smoke-free and Drug-free WorkplaceVisit our website:

Created: 2026-04-02