Administrative Operations Coordinator

The Signorelli Company (TSC) is a vertically integrated, diversified development company based in The Woodlands, TX. Established in 1994, the company has experience in all the aspects of real estate that make up master planned communities with divisions in land, office, retail, entertainment, medical, outdoor hospitality, multi-family, homebuilding, and build-for-rent. TSC is one of the largest privately held development companies in the State of Texas with presence across all four quadrants of the greater Houston area and growing. The Administrative & Operations Coordinator provides comprehensive administrative, operational, and coordination support to the Commercial Development team and works closely with the Executive Assistant to the C-Suite on a regular basis to support Corporate and executive-level initiatives. This role is responsible for coordinating schedules, managing documentation, supporting development and finance workflows, assisting with corporate projects and events, and ensuring smooth communication and execution across Commercial, Corporate, and external partners.ESSENTIAL DUTIESCommercial Development Administrative & Operational SupportProvide administrative and coordination support to Commercial Development leadership and team membersCoordinate calendars, meetings, and logistics for internal and external stakeholdersSchedule and organize meetings with consultants, lenders, brokers, legal counsel, and internal departmentsPrepare agendas, distribute meeting materials, and track action items and follow-upsAssist with travel coordination and meeting logistics as neededDocumentation & File ManagementMaintain organized digital filing systems for all Commercial projectsManage document routing, version control, and readiness for reviewCoordinate and organize project documentation including contracts and agreements, consultant/vendor documentation, and title/survey/closing materialsCross-Functional CoordinationServe as a central point of coordination between Commercial Development, Finance, and Asset ManagementTrack deadlines, deliverables, and milestones across multiple active projectsSupport onboarding logistics for consultants, vendors, and new team membersCoordinate regularly with the Executive Assistant to the C-Suite to support corporate initiatives, executive-level projects, and company-wide prioritiesAssist with special projects and process improvements as assignedAssist with corporate event planning and logisticsSupport special projects and administrative initiativesAssist with preparation of internal materials and presentationsProvide basic graphics support and formatting (PowerPoint, flyers, signage, etc.)Coordinate shipping packages, mail, and other office-related administrative requestsPerform other general administrative support tasks as neededPOTENTIAL GROWTH OPPORTUNITY:Financial & Reporting Support Coordinate intake and tracking of invoices, pay applications, and approved change ordersMaintain logs and supporting records to assist with monthly and quarterly reportingEnsure documentation completeness prior to Finance (IC) reviewsAssist with preparation and distribution of internal reporting materialsCORE VALUESIntegrity: Do the right thing, always. Corporate sustainability can only be achieved through trust and integrity.Growth: Strive to do more. There is no growth in your comfort zone and no comfort in your growth zone.Innovation: Think differently. Innovation is the ability to see change as an opportunity, not a threat.Vision: A strong team turns a vision into reality. We focus not on where we are, but where we are headed.Excellence: Excellence is not a skill, it's an attitude. We are what we repeatedly do. It is not an act, but a habit.TALENTSExceptional organizational and time-management skillsStrong attention to detail and follow-throughProfessional written and verbal communication skillsAbility to manage multiple priorities and deadlines simultaneouslyHigh degree of discretion and professionalismProactive, solution-oriented mindsetStrong customer-service orientation and willingness to assist where neededStrong calendar management and document organization skillsAbility to create polished, professional documents and presentationsExperience with document management systemsFamiliarity with real estate, construction, or contract documentation is a plusProficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)The Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone's diverse experiences to maximize our organization's talent and capabilities.This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.

Created: 2026-04-02