Talent and Culture Coordinator (48382)

Title: Talent & Culture CoordinatorCategory: ClassifiedWork Year: 12 MonthsEmployment Type: Full TimeWork Location: AIMS K-12 College Prep District (On-Site)Starting Range: $76,930.00 - $89,280.41FLSA: ExemptSupervisor: Director of ComplianceJob Summary:The Talent & Culture Coordinator is a highly personable, collaborative professional who enjoys working closely with employees, supervisors, and applicants to ensure a positive and seamless experience. Responsibilities include supporting district-wide HR operations with a focus on hiring, onboarding, personnel processing, credentialing, and employee support, maintaining accurate HRIS data, and assisting in executing people-focused systems that foster a supportive employee experience. Reporting to the Director of Compliance, this role ensures smooth and effective processes while cultivating positive relationships across the organization.Responsibilities: (Incumbents may perform any combination of the essential functions shown below.This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated withthis classification, but is intended to reflect the principal job elements accurately.)Job Duties: Support all aspects of personnel processing, including new hire documentation, onboarding logistics, credential verification, and ongoing personnel action updates throughout the employee lifecycle. Manage HRIS data entry for new hires, separations, assignments, salary placement, job changes, and position updates with accuracy and attention to detail. Respond to employee questions regarding HR processes, required documentation, and personnel updates with professionalism and clarity, ensuring timely processing of forms and providing guidance to staff navigating HR procedures. Generate extended work and supplemental agreements, ensure timely distribution, and follow up to secure signatures and finalize personnel files. Maintain organized, up-to-date personnel records aligned with state retention mandates, district policies, and confidentiality requirements. Facilitate hiring and onboarding workflows by preparing onboarding packets, ensuring required documents are completed, coordinating with hiring managers, and supporting all steps leading to onboarding completion. Serve as the first point of contact for employees with questions related to onboarding, personnel actions, HRIS navigation, and employment documentation. Support credential tracking, including maintaining credential databases, monitoring renewal deadlines, and coordinating with certificated staff regarding credential requirements and updates. • Assist in the evaluation of employee placement by reviewing transcripts, credentials, and verification of experience documents to support accurate salary placement. Prepare reports for internal leadership, the Director of Compliance, and external agencies as assigned, pulling data from HRIS and personnel files as needed. Maintain the accuracy and integrity of all HRIS data by entering personnel transactions, conducting routine audits, preparing system-generated reports, and supporting needed updates. Assist hiring managers with posting vacancies, screening documentation for completeness, managing recruitment updates, and scheduling interviews when needed. Coordinate the end-to-end onboarding process by preparing onboarding documentation, tracking signatures and deliverables, monitoring onboarding task completion, and communicating with new hires and supervisors to ensure a smooth transition into the district. Track personnel and credential-related submissions from schools and departments; follow up to ensure all employment documents, clearances, and required verifications are complete. Support credentialing compliance by maintaining accurate credential records, monitoring expiration timelines, communicating with certificated staff about renewal requirements, and escalating potential compliance risks to the Director of Compliance. Coordinate the distribution and posting of legal mandates, annual notices, and employment-related updates and ensure they are accessible and accurately communicated. Support data integrity efforts by conducting routine HRIS audits, identifying discrepancies, and coordinating corrections with appropriate teams. Assist with the preparation of employee orientation events, staff training sessions, and informational materials to support new and existing employees. Monitor and maintain data related to position control and Unique Position Codes, collaborating with school and district leaders to ensure accurate staffing records. Assist with internal audits related to personnel records, credentials, and HR processes, gathering and organizing documentation for review. Support the Director of Compliance with special projects related to policy updates, procedural improvements, district initiatives, and personnel systems alignment. Provide general administrative support including correspondence, file maintenance, data entry, calendar coordination, and document preparation as needed for HR functions. Maintain professional communication and confidentiality when working with sensitive employee information or participating in matters related to personnel actions.Qualifications: AA degree required; BA degree preferred. Two or more years of clerical, HR, or personnel office experience, preferably in a school district environment. Experience working with credentialing processes in a public education setting preferred. Valid California Driver's License. Fingerprint clearance and TB test required.Knowledge and Abilities: HRIS systems and personnel data processes. California credentialing requirements and Education Code sections related to certificated personnel. Recordkeeping procedures, confidentiality standards, and data integrity practices. Office systems such as Microsoft Office, Google Workspace, and electronic document management. Ability to maintain accurate and confidential personnel and credential records. Can manage multiple tasks under timelines in a fast-paced environment. Communicates effectively both verbally and in writing. Applies rules, regulations, and procedures related to personnel and credentialing. Provides excellent customer service to employees and leaders. Works independently and collaboratively with diverse stakeholders. Uses HRIS, data systems, and office software efficiently.

Created: 2026-04-02