Accounts Receivable and Payable Associate

Accounts Receivable and Payable Associate Job DescriptionGrade Level 7 (Non Exempt)DescriptionThe Accounts Receivable and Payable Associate will be responsible for providing financial, administrative, and clerical services relating to the Accounts Receivable and Payable area for multiple companies. (Americas, P2000, Canopia, & Mexico) This position will work independently to complete assignments, as well as contribute as a member of the Finance Team.Receive Assignment From: Credit Manager/Accounting Team LeadProcesses cash applications for checks and wires deposits for multiple companies and update/clear customer's accounts Performs static credit checks for existing customers as needed as back up to Team LeadPrepare weekly collection log for multiple companies and deposit logPerform collection calls and follow upsCompletes customer credit references Retrieves invoice status from multiple customer portalsProcesses credit/debit memo requests Keeps all customer accounts clear and up to dateReaches out to customers to take open credit notesResearch A/R and collection issues related to billings/ returns for all customer payments except HD AmericasCreates Disputes for invalid deductions as necessary for customers such as LowesResearch shipments and obtain POD copies from shipping companies for QA department (Orgill) and unpaid invoices particularly LowesAssists warehouse personnel to help identify returns without proper informationCalculates, obtains approvals & process Commissions monthly for outside RepsPrepares monthly Credit note fileCovers duties of ARA-HD and some duties of Team Lead when on vacation (Cross-trained)Assists in month-end closing by pulling data from G/L for rebates and co-opsAssists with year-end audit and other accounting assignments as necessaryResponsible to perform other duties and activities as directedProcess invoices ensuring accuracy, completeness and compliance with company policies Participates in the payment run process (ACH, Wires, and Checks)Check and verify weekly payments to Vendors Research & Resolve invoice discrepancies with internal contacts & outside vendorsReconcile vendor statements and validates account balances Produce accurate accruals during month end closeEnsure compliance with internal control procedures Review goods receipts to identify vendor deliveries that have not been invoiced Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. 1-3 years of experience working in an accounting support position, specifically accounts receivable, invoicing and/or collectionsAssociate Degree in Accounting preferred; High School Diploma requiredMust have excellent communication skills and the ability to effectively manage high volumes of email communication Self-starter with proven ability to work independentlyMust be self-motivated and have the ability to work effectively with othersImpeccable analytical and organizational skillsPrior experience working in an ERP environment (SAP preferred) and Web based Customer's PortalFamiliarity with EDI customers and transactions is a plusAttention to detail. Daily interface with multiple software/internet systemsDemonstrated proficiency with Microsoft Office applications (Word and Excel)Ability to problem solve and deal with a variety of variables in situations where only limited standardization exists Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Created: 2026-04-02