College of Education Support Services Coordinator

Posting DetailsPosition Information Department/College College of Education Position Title College of Education Support Services Coordinator Job Category Staff Posting Number 00529 FLSA Non-Exempt Full or Part Time Full-Time OtherTemporary No If Temporary, number of monthsPosition Summary Information Duties The COE Support Services Coordinator is responsible for coordinating academic, administrative, and event-related functions across multiple departments and divisions within the college, while also providing direct support to the College's Assistant Dean and faculty. ESSENTIAL FUNCTIONS:Faculty, Staff, & Academic Division SupportServe as the primary administrative support for all full-time and adjunct faculty across the College of Education (COE), including the two COE academic departmentsProvide direct support to the COE Assistant Dean, including managing calendars, coordinating meetings, preparing agendas, and handling communicationsMaintain curriculum records and assist with updates to plans of study, catalog entries, and syllabi collectionsAssist the Assistant Dean to ensure accreditation and state deadlines are monitored and metWork with the Assistant Dean to monitor and ensure deadlines for annual submission of schedules, catalog changes, and faculty evaluations are metProvide clerical support for NCATE/CAEP, AL-PIE, and Title II reporting processes, including accurate and timely data entryManage ATSU COE data listed on the Council for the Accreditation of Educator Preparation (CAEP) websiteServe as profile manager on the American Association of Colleges for Teacher Education (AACTE) website, responsible for keeping faculty and staff information currentCollect, organize, and distribute faculty office hours in a matrix format for student reference and placement on the COE websiteProcess forms including leave requests, course substitutions, grade changes, directed study approvals, and reimbursements using digital workflows (e.g., Box)Maintain digital and physical records in accordance with institutional retention policiesEvent Coordination, Recruiting, & Student-Facing ServicesCoordinate logistics and provide administrative support for recruiting events, outreach activities, and academic ceremonies (e.g., Honors & Awards)Support faculty and students with communication related to class changes, cancellations, or academic updatesMaintain a welcoming and professional office presence for all students, visitors, and facultyAdministrative Operations & Systems CoordinationMaintain the COE data management systems, including tracking, compiling, and analyzing data to support strategic planning and reportingMonitor inventory and coordinate ordering of office and instructional supplies for COE faculty and staffManage purchase order requests, vendor communication, and travel reimbursements in compliance with university proceduresCreate PO requisitions in Banner for COE travel, memberships, etc., and assist with the reimbursement process and maintain spreadsheets to track expensesProvide clerical support for COE faculty and staff, and maintain related documents, including leave, travel requests, evaluations, etc.Oversee shared equipment (copiers, printers, scantrons) and coordinate technical support or supply orders as neededSubmit and track work orders using eSpace for facilities, maintenance, custodial, and IT requestsAssist with budget-related tracking, planning documentation, and preparation of internal or external reportsSchedule classrooms and meeting rooms using eSpace and ZoomProvide minute-taking recording for meetings in person and virtual meetings as neededUse Banner 9 and other institutional systems for academic and procurement processesServe as recorder for COE-related meetings for the Assistant DeanMonitor the mail room, distribute mail, and manage copying of forms withinOrder, stock, and distribute office supplies for COE faculty and staff, and maintain functioning operations of copiers and printersSchedule office movement and provide inventory control for McCain Hall, coordinate with the Maintenance DepartmentNotify the Maintenance Department of McCain Hall building issues via work order submissionCoordinate hiring efforts for COE Adjuncts and Intern Supervisor Adjuncts and verify employment eligibility with the Department of Homeland SecurityAssist with commencement activitiesReserve conference rooms for faculty and staffAssist students via phone and walk-insCross-College Collaboration & Continuous ImprovementCollaborate with other COE administrative staff to ensure seamless communication, mutual support, and operational continuityProvide coverage and administrative support for other divisions within the college as requested by the Assistant DeanParticipate in regular COE administrative support meetings, contributing to shared knowledge and consistent practicesEngage in cross-training, onboarding, and mentoring of new administrative team membersContinuously assess and recommend improvements to workflows, systems, and processes that enhance efficiency, service quality, and complianceDemonstrate professionalism, responsiveness, and the flexibility to adapt to a dynamic academic environment with changing work scope and tasks as neededActively works towards building cooperative and collaborative relationships with peers and internal faculty and staffComplete other duties as assignedQualifications QUALIFICATIONS REQUIRED:High school diploma or its equivalent requiredAbility to understand oral and written instructions requiredBasic computer knowledge and experience requiredAbility to organize and work independently requiredAbility to communicate effectively and establish and maintain positive working relationships requiredOTHER QUALIFICATIONS AND JOB REQUIREMENTS:Preferred:Bachelor's degree with courses or experience in statistics, finance, information systems management, accounting, and/or math preferredExperience in using Banner and Excel preferredExperience with database software and Argos preferredWORKING CONDITIONS:Ability to remain in a stationary position, such as standing and/or sitting, for an extended period of timeOccasionally tasked with filing, which sometimes requires low postures such as crouching, kneeling, and/or stoopingAbility to adjust or move objects up to 20 poundsFrequently communicates with others to exchange informationFrequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc.Frequently uses near vision for the use of computers and reading small printSalary Schedule Salary Band: N290To view salary schedules, visit: resources/salary-schedule-tables/Salary will be commensurate with experience and qualificationsPosting Detail Information University Information Located in historic Athens, Alabama, Athens State University offers junior and senior-level coursework to community college graduates and transfer students holding sufficient credits from other institutions. Approximately 3,000 students each semester have selected Athens State because of its neighborly environment where over 50 majors and degree programs are offered, with courses taught by a supportive and exceptional faculty. Approximately 95% of the students are enrolled in at least one online course. The typical student is a working adult who commutes. Recently, the University was named the Most Affordable College in Alabama by The Best Schools, as well as a 2024 Great College to Work For by ModernThink. Athens State offers undergraduate degree programs in Liberal Arts, Teacher Preparation, and Business. The University employs more than 392 full and part-time employees with approximately 88 full-time faculty members in three colleges: College of Arts and Sciences, College of Business, and College of Education. 83% of the full-time faculty members hold a terminal degree. Athens State is accredited by the Southern Association of Colleges and Schools Commission on Colleges.Athens, Alabama is located in North Alabama equidistant between Nashville, TN and Birmingham, AL. Athens is home to several events and festivals that have been featured as the Southeast Tourism Society's "Top 20 Events in the Southeast" including the Athens Storytelling Festival and the Tennessee Valley Old Time Fiddlers Convention.EEO Statement Non-Discrimination Policy Statement Athens State University, as an equal opportunity/affirmative action institution, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. Athens State University does not discriminate on the basis of race, color, national origin, age, marital status, gender, gender identity, gender expression, pregnancy, sexual orientation, disability, religion, genetic information, or veteran status in employment, or admissions to or participation in educational programs and activities. Inquiries or concerns may be addressed to the Office of the Provost/Vice President of Academic Affairs and Student Services, 300 N. Beaty St., Athens, AL 35611, 256- 233-8175.Background Check Statement In accordance with Athens State University Policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from that criminal background check.Close DateOpen Until Filled Yes Special Instructions to Applicants Unofficial transcripts should be from the college or university which verifies qualifications for the position.Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.Additional Information Athens State University participates in the E-verify System to verify employment eligibility for all newly-hired employees.To view details or to apply, visit: of applications will begin as soon as possible and remain "open until filled".For assistance, contact the Human Resources Office at 256-216-3333 or email us at .

Created: 2026-04-02