Senior Manager of Facilities

Title: Senior Manager of FacilitiesDepartment: AdministrationSub-Department: FacilitiesReports to: Chief Administrative OfficerFLSA Status: ExemptJob Summary:The Senior Manager of Facilities oversees all aspects of ABS leased facilities and works closely with colleagues in all departments to support the facility needs of ABS staff and serves as the primary interface between ABS and third-party service providers.Minimum Spiritual and Personal Commitment:Demonstrate a personal commitment to Jesus Christ. Identify with and participate in a Christian church and proactively seek to grow in their Christian faith. Actively participate in organizational prayer, devotional times, and organization-wide events. Maintain an exemplary standard of Christian ethics, behavior, and conduct within ABS and in their public and private life outside of ABS and always seek to uphold ABS' Standards of Conduct and Affirmation of Biblical Community. Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles. Actively incorporate their faith in all aspects of their daily work. Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation. Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society. Demonstrate alignment with the vision, mission, and values of American Bible Society.Key Responsibilities:Responsibility 1: Maintenance and general upkeep of 148,000 RSF of leased and subleased spaces to ensure all facilities are operating in a cost-effective, safe, and productive condition.Responsibility 2:Collaborates with other stakeholders, including IT and HR, to improve existing support processes and infrastructure.Responsibility 3:Act as liaison for all building services. Comply with all lease terms, conditions, and policies.Responsibility 4: Oversee facility contracts, Non-Inventory Purchase Requests, other purchase requests; assure the accuracy of invoices then processes them for payment.Responsibility 5: Manage and maintain a preventative maintenance schedule for all vendors and contracts.Responsibility 6: Responsible for creating and executing facilities budget.Responsibility 7: Assist in the coordination of facility support for all special events and catered meetings/receptions.Responsibility 8: Assist in the management of all internal construction and refurbishment projects.Responsibility 9: Assist in all furniture procurement, maintenance, and repair.Responsibility 10: Manage the life safety program, including fire safety, medical response, AED/CPR and Food Protection Manager certifications.Responsibility 11: Manage all facility operations related activity to resolve problems including building maintenance and ensure prompt resolution, and end user satisfaction.Responsibility 12: Manage security systems, including access controls, badging, and video surveillance.Responsibility 13: ABS primary point of contact for building or system related alarms or emergencies.Responsibility 14: Coordinates with stakeholders to project manage seating needs and space forecasting and repositioning. Consults with ABS, facilities, and supply chain leadership on future space needs.Responsibility 15: In coordination with vendors, coordinate a team of hourly facilities staff. Selects best qualified candidates as part of the contracting process and oversee their orientation.Responsibility 16: Oversee office supplies levels and ensure supplies are ordered to maintain inventory.Responsibility 17: Maintains documentation as required by regulatory agencies, policies, and procedures.Responsibility 18: Implement the continuous improvement process, champion proactive maintenance to drive cost savings and increase quality improvement. Responsibility 19: Conduct quality inspections of finished work product. Ensures work is being performed to contract standards.Responsibility 20: Provide 24/7/365 response to critical facility needs.Responsibility 21: Supervisory Responsibilities: Coordinate direct and indirect supervisory responsibilities for 1-2 staff following the ministry's policies and applicable laws, including interviewing, hiring, training, planning, assigning and directing work, appraising performance, rewarding and disciplining staff, gathering feedback, addressing complaints, and resolving problems. Responsibility 22: Perform other duties as assigned.Qualifications:Education: Bachelor's degree or related experience.Experience: 5-7 years in facilities management.Technical Skills: Budget planning. Performance management. Sound judgment in decision-making. Office 365. Teams. Outlook.Communication Skills: Strong interpersonal communication skills. Motivate teams to achieve project goals. Track and process multiple, varied projects. Solid writing skills. Excellent organizational skills: the ability to work independently in a fast-paced, detail-oriented environment and efficiently organize the workflow of a fast-paced team.Key Competencies:All staff must demonstrate the following skills at a level fitting their role:Communication Skills:Complex Communication: Proficient in communicating complex ideas to various stakeholders, both verbally and in writing.Teamwork and Collaboration: Cross-Functional Collaboration: Leads teams effectively, builds strong team dynamics, and fosters a collaborative organizational culture. Cultural Competence and Inclusion: Cultural Awareness: Respects and values diverse backgrounds and perspectives. Service Orientation: Service Solutions: Understands service recipients' needs, develops solutions to meet those needs, and builds relationships. Adaptability and Flexibility: Responsive Adjustment: Adjusts strategies based on new information, remains flexible in dynamic environments. Time Management and Organization: Efficient Coordination: Prioritizes tasks, manages multiple projects, and ensures team deadlines are met. Problem-Solving and Critical Thinking: Analytical Problem Solving: Analyzes complex problems, develops solutions, and makes decisions independently. Leadership and Initiative: Initiative: Takes proactive steps to complete tasks, solve problems and take on new challenges.All people managers must demonstrate the following skills at a level fitting their role: Strategic Thinking and Decision Making: Choose a Strategic Thinking and Decision Making Skill.Continuous Learning and Development:Choose a Continuous Learning and Development Skill.Innovation and Creativity: Choose a Innovation and Creativity Skill.List additional manager related job-specific skillsPhysical Demands/Work EnvironmentPhysical Demands: Sitting or standing. Carrying or lifting facility equipment and office furniture. Environment - indoor/outdoor. Flexible hours.American Bible Society is committed to providing equal employment opportunities to qualified individuals with disabilities and ensuring a workplace free from discrimination. In accordance with the Americans with Disabilities Act (ADA) and other applicable laws, we will provide reasonable accommodations to qualified individuals with disabilities to enable them to participate in the application process and perform the essential functions of their job.Office Location: American Bible Society's Philadelphia HQ ABS Headquarters (Philadelphia)Core Hours:7:30 a.m. - 4:00 p.m. Travel Required: As required.Additional Information:Background Check: Candidates must pass a background check as a condition of employment. This may include criminal history, credit check, and verification of employment and education history.Reference Checks: Employment is contingent upon satisfactory reference checks.Eligibility to Work: Candidates must provide proof of eligibility to work in the United States.Affirmation of Biblical Community: Candidates must sign and agree to uphold the ABS Affirmation of Biblical Community as a condition of employment.American Bible Society is committed to providing equal employment opportunities to all applicants and employees, in accordance with federal, state, and local laws. We believe in the inherent dignity and worth of every individual, created in the image of God, and strive to reflect Christ's love and justice in our employment practices. We do not discriminate on the basis of race, color, national origin, sex, age, disability, veteran status, genetic information, or any other protected status. Our commitment to diversity and inclusion is rooted in our Christian faith and values, which call us to love and respect all people.As a faith-based organization, we require employees to affirm and uphold our Christian beliefs as a condition of employment. This requirement is consistent with our mission and ensures that our work environment aligns with our core values and deeply held religious principles.

Created: 2026-04-02