Accounting Operations & AP Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.Accounting Operations & AP SpecialistAbout the RoleFHI is seeking an Accounting Operations & AP Specialist to support our finance team through strong accounts payable ownership, accounting support, and process improvement. This role is ideal for someone who enjoys balancing accuracy, organization, and continuous improvement in a fast-paced environment.In this position, you will take the lead on accounts payable activities while also supporting the Controller with month-end close preparation, reconciliations, financial organization, and audit readiness.What You'll DoAccounts PayableProcess vendor invoices accurately and on timeManage invoice intake and approval workflowsCode invoices according to general ledger structureMaintain vendor records and W-9 documentationPrepare weekly payment runs, including ACH, check, and wire paymentsMonitor AP aging and vendor balancesRespond to vendor inquiries in a professional and timely mannerProcess employee expense reimbursementsSupport 1099 tracking and reportingPrepare month-end AP accruals and supporting schedulesAccounting SupportAssist with month-end close preparationPrepare account reconciliationsSupport journal entry preparationMaintain prepaid and accrual schedulesTrack fixed asset additionsPrepare supporting schedules for reviewOrganize documentation for financial reportingAudit, Documentation, and Process ImprovementMaintain organized, audit-ready financial recordsSupport internal and external audit requestsHelp maintain control documentation and SOPsEnsure compliance with internal approval proceduresUtilize AP automation and digital tools effectivelyIdentify opportunities to improve efficiency and reduce manual workAssist with spreadsheet, reporting, and workflow improvementsCross-Functional SupportPartner with Payroll, Billing, and Accounting teamsAssist with special projects and financial data gatheringProvide backup support across finance functions as neededParticipate in finance team meetings and initiativesWhat Success Looks LikeAccurate and timely accounts payable processingStrong support of month-end close activitiesOrganized and audit-ready documentationImproved efficiency through smarter processesStrong partnership with the Controller and finance teamConsistent adherence to financial controls and proceduresCore CompetenciesStrong attention to detailAbility to manage multiple prioritiesOwnership mindset and follow-throughPositive, team-oriented approachService-minded and professional communication styleHigh level of confidentiality and integrityComfortable working with technology and process improvementsEagerness to grow within the accounting functionQualificationsExperience3+ years of accounting or accounts payable experience preferredExperience supporting month-end close is a plusExperience with ERP or accounting systems requiredExposure to audit support or reconciliations preferredSkillsProficiency in Microsoft Office, including Outlook, Teams, Word, and ExcelStrong analytical and spreadsheet skillsExcellent communication and customer service skillsStrong organizational skills and attention to detailAbility to multitask and adapt quicklyAbility to work independently and collaborativelyEducationWe believe skills and experience matter most. While education can be valuable, it is not required for success in this role.Work EnvironmentOffice-based role with an in-office requirement of at least three days per weekStandard office environment and equipmentMust be able to sit for extended periods and lift up to 20 poundsFrequent computer-based work throughout the dayCompensation for this role will be based on relevant skills, experience, and qualifications.By submitting this application, you consent for FHI to contact you via phone (call or text) or email.This job description is not a comprehensive list of all duties or responsibilities; they may change at any time with or without notice.FHI is proud to be an Equal Opportunity Employer, committed to providing equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.Additional Location:If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Created: 2026-04-02