Purchasing Associate

POSITION SUMMARYCrestview Landscape is seeking a detail-oriented, highly organized, and driven Purchasing Associate to support the full procurement lifecycle across our landscape operations. This role is central to the profitability and efficiency of every project we execute. The ideal candidate brings a strong passion for compliance, support, and change initiatives to drive efficiency and effectiveness. Someone who thrives in a fast-paced environment where priorities can shift, deadlines are real, and accuracy matters every single day.CORE RESPONSIBILITIESSubmittals Assist in the handling of the submittal process of sold projectsPrepare material submittals based upon the project plans, drawings, contract proposal, and company preferences.Present submittals to clients and document the approval processSourcing & Vendor ManagementSource materials, plants, equipment, and supplies from qualified vendors, nurseries, and suppliers.Solicit competitive bids and pricing from multiple vendors; evaluate total cost including delivery, quality, and reliability.Purchase Order ManagementEnsure purchase orders are maintained and utilized for all partial orders as a way for the company to accurately know what has been purchased and what is remaining.Generate accurate and complete purchase orders using company parts and assemblies.Ensure all POs align with project budgets, job numbers, and approval authority levels.Delivery CoordinationCoordinate delivery schedules with vendors to align with project timelines / needsCommunicate delivery windows to required field staff in advance so they are aware.Manage last-minute delivery changes, substitutions, and expedited orders as field conditions require.Receiving & VerificationConfirm receipt of all materials and supplies - verifying quantity, quality, and condition against purchase orders.Document and escalate discrepancies, shortages, or damaged goods immediately.Coordinate returns, credits, and replacements with vendors in a timely manner.SKILLS, COMPETENCIES & PERSONAL ATTRIBUTESOrganizational ExcellenceAbility to manage multiple projects, vendors, and open orders simultaneously without dropping the ball.Maintains clean, accurate, and accessible records at all times - digital and physical.Proactively builds systems & checklists to stay ahead of the workload rather than react to it.Accuracy & Attention to DetailUnderstands that wrong materials or quantities can cost the company thousands in the field.Double-checks quantities, specs, unit pricing, and delivery details before issuing any PO.Catches errors before they leave the desk - not after they arrive on the job site.Sense of UrgencyTreats every open order & pending delivery as if the job depends on it - because it does.Does not wait to be reminded. Follows up proactively, confirms details, & drives things to closure.Understands that in the landscape business, delays cost money, can drive inefficiencies, result in lost labor productivity, and potentially damage client relationships.Adaptability & Grace Under PressureComfortable working in an environment where priorities shift, last-minute changes are common, and the unexpected is expected.Able to pivot quickly without losing accuracy or composure.Finds solutions - not reasons why something cannot be done.Communication & CollaborationCommunicates clearly and professionally with vendors, field crews, project managers, and company leadership.Keeps staff informed of order status, delivery timelines, and any issues affecting the job.Listens well, asks the right questions, and confirms understanding before acting.QUALIFICATIONSRequiredMinimum 1 year of purchasing / procurement training and experience.Landscaping / horticultural skills and experience a strong plus but not mandatory.Demonstrated ability to manage multiple concurrent tasks and activities at one time.Strong written and verbal communication skills.Proficient in Microsoft Office Suite, particularly Excel for budget tracking and reporting.Experience with project management or ERP/accounting software (landscape or construction platforms a plus).Ability to learn and adopt new tools and systems as the company grows and evolves.Bilingual skills a strong plus but not mandatoryWHAT CRESTVIEW LANDSCAPE OFFERSA stable, growth-oriented company with a strong reputation in the market.A collaborative team culture that values accountability, pride in workmanship, and continuous improvement.The opportunity to make a direct and measurable impact on project success and company profitability.Room to grow as the company continues to expand.Competitive compensation commensurate with experience, skills, and performance.Competitive benefits within the industry (Health Ins., 401(k), vacation time, etc.)Annual bonuses based upon performance and results.Annual wage / compensation increases based upon acquired / developed skills, performance, and ultimately results.Fair Chance Employment Notice for Job PostingsCrestview Landscape, Inc. is a Fair Chance employer. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.This position requires a review of criminal history information. We have good cause to conduct a criminal background check for this role based on the following job duties, which are incompatible with certain criminal histories:Working on active job sites at private residences, commercial properties, and public facilities, which may involve access to homes, schools, parks, and other sensitive locations.Operating heavy machinery, power tools, and company vehicles, requiring a high level of trust, responsibility, and safety awareness.Handling hazardous materials, landscaping chemicals, and irrigation systems, which demands compliance with safety and environmental regulations.Access to secured or restricted public work areas, including government buildings and infrastructure sites where security clearance or background trustworthiness may be required.Responsibility for client property, tools, and equipment, which may involve unsupervised time on-site and possession of expensive company assets.All applicants will be individually assessed and evaluated consistent with applicable laws before any employment decision is made.

Created: 2026-04-02