Media Coordinator

MEDIA COORDINATORDo great work. Make a difference. Have fun. Earn a fair profit. That's Zehnder's mission, and we're inviting you to join us. Our advertising agency is seeking candidates for a Media Department Coordinator in our New Orleans office. If you'e looking to use your skills and be part of an exciting and rapidly evolving industry, please read more.About Zehnder:Zehnder is one of the largest full-service advertising agencies in the Southeast providing a wide range of services, including strategic marketing, public relations, media placement, creative, social media, interactive design, and programming. With offices in New Orleans, Baton Rouge, Nashville and Rosemary Beach, we've served clients in major markets throughout the country for more than 29 years. Our agency is comprised of seven departments, and we integrate each team's diverse skillsets to create amazing, multifaceted campaigns for our clients. And we are proud to be selected as a New Orleans CIty Business Best Place to Work frequently!Position Summary:The Media Coordinator serves as an important conduit between Media and Accounting departments and acts as a centralized contact for various media accounting responsibilities to ensure efficiencies. This process will require you to develop, monitor, and track schedules for the on-time delivery of various media type invoices. This position is an excellent introduction to the mechanics behind the world of advertising in multi-faceted media platforms. Reports to: Media Director and Media SupervisorsDuties & Responsibilities:Master the billing process and use the tools the media team builds to complete the job of reconciling print, digital, out of the home, radio, broadcast, and digital media invoicesWork with the Accounting Department to reconcile billing discrepancies and communicate monthly media billing reports such as pre-bill credit documentsMaintain accurate and updated monthly media billing binders for all clientsMaintain print tearsheet and other media proof-of-performance files (including outdoor billboard photos for all outdoor placements)Create and maintain an accurate filing system for all media clientsReceive, organize, enter and match station/vendor affidavits and publication tearsheets work with contacts to gather affidavits/tear sheets not received in a timely fashionContact media vendors for missing invoices each month and reconcile media vendor invoices within the deadlineFull knowledge of client estimate and reconciliation invoicing processClear communication with internal departments, including timely follow-ups where necessaryProvide support to fellow media staff as necessaryIssue updated internal status reports to the billing supervisorAlert media supervisor of any workflow issues in a timely mannerInput all approved & final invoices into Strata for paymentProperly utilize Workamajig for timekeeping, project tracking, and deadlinesPerformance Standards:A self-starter who is curious and has a strong desire to make a positive impact on the agency and our clients' businessAbility to maintain composure and professionalism while managing deadlines, organizing and multi-tasking a variety of details in ever-changing situations and have a diplomatic and problem-solving attitudeExceptional interpersonal and communication skills (written and verbal) combined with a healthy sense of humorDemonstrates energy, enthusiasm, and a dedication to learningReady and willing to help with a variety of tasksAbility to read and comprehend simple instructions, short correspondence, and memos Ability to write business correspondenceMust be able to spend long hours at computer screens, and corresponding via email and instant messaging (chat)Be organized and meet deadlinesBe professional, patient, and positiveBe a team player and flexibleBe communicative and resourcefulBe courteous and kindQualifications:High school diploma or equivalent required. Bachelors Degree in business, accounting or similar discipline preferred.Computer proficiency is required, Mac experience preferred; Accuracy with numbers and data required.MS Office proficiency most importantly Excel, Outlook and the Google suite of productsAbility to handle multiple tasks and client requirementsRequires basic accounting, strong and accurate data entry skills, and familiarity with general invoice proceduresStrong mathematical abilities requiredMust demonstrate accuracy and thoroughness with excellent detail and organizational skillsPosition Classification: Non-exempt Apply via this link: Communications is an EEO Employer - M/F/Disability/Protected Veteran Status

Created: 2026-04-02