VFX Coordinator

"The AI company that's revolutionizing Hollywood"Flawless is transforming Hollywood with assistive AI. Our tools empower filmmakers to edit, localize, and refine performances while preserving artistic intent. Designed to support, not replace, artists, our technology expands what is possible on screen and gives creators freedom to tell stories with greater impact and reach audiences in new ways. From enabling seamless multilingual releases to eliminating the need for costly reshoots, Flawless solves critical challenges that slow down productions and limit distribution.We are also setting the standard for ethical AI in entertainment. Our Artistic Rights Treasury (A.R.T.) is a rights management solution that protects artists and rights holders, ensuring that innovation moves forward with transparency and respect for creative ownership.What we are looking for:As the VFX Coordinator you will be joining an innovative startup changing the future of filmmaking. The VFX Coordinator will report to the VFX Producer (LA), working closely with the Post Production, Pipeline, IO and Film Innovation teams. The VFX Coordinator will be responsible for the coordination of projects including feature films, episodic series, and commercial content. The VFX Coordinator must be adept at maintaining projects in Flow Production Tracking Software, time management, and multi-tasking. This Coordinator must be able to work effectively and efficiently with our cross-functional teams in both the US and UK locations.Role reports to VFX Producer (LA)We're looking for a highly organized, detail-oriented VFX Coordinator who thrives in a fast-paced, technology-driven production environment. This person will be instrumental in managing project flow, enabling smooth communication between internal teams and external vendors, and ensuring that all deliverables are tracked, reviewed, and delivered on time. The ideal candidate is proactive, precise, and deeply familiar with VFX workflows, with the ability to manage multiple priorities while maintaining clarity and structure across projects.ResponsibilitiesProject Coordination & TrackingManage VFX projects within Flow Production Tracking, ensuring accurate statuses, assignments, notes, and timelinesReconcile Flow data with internal tracking systems and spreadsheets to maintain alignment across teamsTrack project progress and proactively flag risks to ensure on-time delivery of shots and assetsVendor & Cross-Functional CommunicationLiaise between vendors and internal teams including Data I/O, Film FX, QC, and Pipeline to ensure clear and timely communicationMaintain daily correspondence with vendors and distribute detailed notes from reviews and meetingsOrganize and coordinate meetings across multiple time zones, ensuring all stakeholders are alignedReviews, Deliverables & OperationsCreate Flow playlists and run review sessions with vendors and creative teamsOversee the sending and receiving of vendor packages in partnership with Data I/OTrack invoices and payment status, and create technical support tickets with Pipeline and IO teams as neededQualifications & ExperienceMust-havesIn-depth understanding of live-action VFX workflows, processes, and pipelinesStrong proficiency with Flow, RV, MediaShuttle, Excel, Google Suite, Zoom, and JiraPrevious experience in film production, visual effects, editorial, or IO environmentsAbility to manage multiple projects concurrently in a deadline-driven environmentHighly organized, proactive, and detail-oriented with strong time management skillsStrong communication skills with the ability to anticipate issues and resolve them efficientlyFamiliarity with common file formats, resolutions, and delivery specificationsBonusBasic knowledge of DaVinci Resolve or editorial workflowsWhy work at Flawless?You will be working in an environment based on trust, autonomy and collaboration, and this is a great opportunity for someone who wants to be part of a growing company in its most exciting stage of development. You can play a part in shaping the future of a company that's caring, creative and collaborative.In addition to this, you'll also receive: - Autonomy- A hybrid working environment- Competitive Salary- All permanent employees receive generous stock optionsI don't meet all the listed requirements-should I still apply?Absolutely! Research shows that women and underrepresented groups often hesitate to apply unless they meet every qualification, but at Flawless, we actively work to break down those barriers. We believe diverse perspectives, experiences, and backgrounds make us stronger, and we are committed to supporting and elevating underrepresented talent. If you're excited about the role, share our values, and believe you can contribute meaningfully, we encourage you to apply-even if you don't meet every single requirement. Your unique skills and perspective matter, and we'd love to hear from you

Created: 2026-04-02