Manager, Facilities

Inspired by the teachings of Jesus Christ, the mission of Cardinal Ritter Senior Services is to be a recognized provider in giving person centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese of Saint Louis. Job SummaryThe Facilities Manager ensures the safe, reliable, and efficient day-to-day operation of the ministry's buildings, grounds, and equipment. This role leads maintenance and custodial teams, manages work orders and preventive maintenance (PM) schedules, executes inspections and corrective actions, coordinates contractors, and maintains accurate documentation. The Facilities Manager supports the Senior Director of Facilities Operations by providing data, status reporting, and project execution without owning enterprise policies, budgets, or Safety Officer duties.Job ResponsibilitiesMaintain PM schedules, asset records & service histories in CMMS; ensure timely PM completion and warranty follow-ups.Coordinate vendor services, document corrective actions, & verify completed work.Track system performance trends (uptime, reactive vs. PM ratios) & elevate improvement opportunities to the Facilities Senior Director.Implement OSHA, life safety & ministry safety procedures; conduct drills, routine checks, & regulatory inspections.Maintain audit-ready logs (temperature, inspections, corrective actions) & ensure proper documentation.Monitor weather risks, coordinate site readiness, and escalate notable safety concerns to Facilities Senior Director.Prepare scopes, solicit quotes, and recommend vendor selections per established procedures.Schedule, brief, and oversee contractors; verify work quality and document completion.Maintain positive vendor relationships and escalate performance or contract issues.Submit purchase requests, invoices, & POs; support utility, maintenance, and service expense processing.Track maintenance and project spending; provide monthly variance and forecasting inputs.Maintain records of expenses, work orders, inspections, inventory activity, & equipment maintenance.Manage inventories of tools, parts, appliances, and consumables; conduct cycle counts & submit reorder needs.Coordinate fleet maintenance, licensing, logs, & incident documentation.Support lifecycle planning with equipment condition assessments & replacement recommendations.Use CMMS/PM systems & BAS/BMS for work orders, PM, & asset tracking.Coordinate with IT on access, hardware moves, and facility-related technology (access control, cameras).Report security concerns and assist Security/IT in corrective measures.Lead maintenance and custodial staff; assign tasks, verify completion, and maintain schedules and on-call coverage.Provide coaching, training, and safety instruction; deliver timely performance feedback.Ensure compliance with HR, OSHA, and ministry standards; document attendance and training completion.Provide facility condition updates, safety issues, and SLA performance reports.Coordinate facility readiness for events, moves, and special schedules.Respond to urgent issues & participate in on-call rotation; escalate high-risk incidents promptly.Perform additional tasks that support safe, compliant operations & high-quality service delivery.Job RequirementsKNOWLEDGE & EXPERIENCE REQUIREMENTSBachelor's degree preferred; 5+ years of facilities, building maintenance, or related experience required.2+ years in supervisory role leading maintenance/custodial teams & managing contractors.Valid driver's license (e.g., MO Class E for Missouri residents).Personal vehicle and auto insurance preferred. Ministry vehicle available if needed.SKILLS & COMPETENCIES REQUIREDAdvanced technical knowledge of HVAC, plumbing, electrical, and building systems; ability to read blueprints, electrical schematics, and piping diagrams.Proficiency with CMMS (Computerized Maintenance Management System), preventive maintenance scheduling, and BAS/BMS (Building Automation System / Building Management System) monitoring.Strong organization, communication, problem-solving, and vendor coordination skills.Knowledge of safety procedures, occupational hazards, PPE, and safe work practices.Familiarity with standard maintenance service contracts and invoicing workflows.Establish and maintain cooperative working relationships with contractors and vendors.Cardinal Ritter Senior Services does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Cardinal Ritter Senior Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability. Pre-Employment Screening All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening. Our MissionTo bring the healing, help, and hope of Jesus Christ to those in need with a compassionate, caring presence.Promoting the dignity of human life within a variety of high-quality, specialized communities while providing older adults the programs and community-based services to fully live their best lives.BenefitsAs a part of the Catholic Charities family, you'll have the resources to care for those closest to you. Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care.

Created: 2026-04-02