Registrar

Position Type: Exempt/Exempt: SecretaryDate Posted: 2/27/2026Location: Garfield Heights Central Office (BOE)Position: Registrar Reports to: Supervisor of EMIS (Data and Accountability Department)Employment Status: Full-time Status: ExemptDescription: The Registrar is responsible for overseeing key activities related to student enrollment, withdrawal, and summer registration. This role ensures that all processes are efficient and compliant with district policies and state regulations. The Registrar will collaborate with various departments, maintain accurate student records, and handle confidential information with discretion.Essential Functions:Enrollment & Registration:Register and enroll all students in the district.Process student withdrawals as appropriate.Input and update student registration information in the Student Information System (Infinite Campus).Coordinate enrollment activities between central office and schools.Oversee the summer registration process.Recordkeeping & Reporting:Ensure accurate and timely transfer of student records, including cumulative records from other schools to the respective receiving school within the district.Prepare and submit required reports regarding student enrollment.Maintain the Online Registration (OLR) system in the SIS for the roll-forward process into new school years, ensuring updates align with guidelines from the Ohio Department of Education (ODE).Regularly update the district's secure Registration network drive, including student enrollment, withdrawal, and special education records.Work with the Statewide Student Identifier System and Ohio District Data Exchange (ODDEX) to ensure accurate and up-to-date student records.Collaboration & Communication:Demonstrate effective customer service and communication skills with staff, students, and parents.Work closely with the immediate supervisor on EMIS-related data entry tasks and other assigned duties.Collaborate with building secretaries to coordinate student records during the registration process.Maintain effective working relationships with other districts to ensure proper transfer of student records.Compliance & Security:Maintain confidentiality of student and staff information, adhering to data privacy regulations.Secure and manage student records in compliance with ODE's Records Retention Policy.Working Conditions:Occasional weekend, evening, or summer work.Occasional exposure to blood, bodily fluids, and tissue.Interaction with unruly children and adults may occur.Repetitive hand motions, including typing, using a calculator, and writing.Regular physical demands, including sitting, standing, walking, talking, hearing, seeing, reading, and various other movements (e.g., stretching, crouching, kneeling, climbing, stooping).Equipment Operated:Computer/PrinterCopy MachineFax MachineTelephoneVarious office technologiesRequired Knowledge, Skills, and Abilities:Ability to collaborate effectively with colleagues, students, and parents.Strong communication skills, both verbal and written.Active listening skills and the ability to respond appropriately.Strong organizational and problem-solving skills.Knowledge of public school laws, policies, and practices.Ability to operate office equipment (computer, printer, copier, fax machine, telephone, etc.).Commitment to supporting educational excellence.Ability to quickly learn and navigate the Student Information System and other online programs used by the district.Proficiency in computer applications and technology used in the district such as Google Suite applicationsQualifications:High School diploma or equivalent required.Related experience in registration, records management, or a similar field is preferred.Alternatively, qualifications as determined appropriate by the Superintendent or Board of Education.Additional Functions or Responsibilities:Attend district functions and meetings as needed, including those outside of regular work hours.Respond to routine inquiries from staff, students, and parents.Become familiar with the district's residential boundaries for the registration process.Perform additional duties as assigned by the immediate supervisor, director, or Superintendent/designee.About Our District:The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.As a product of our community-based strategic planning process completed in 2021, our district's mission is: As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders. Our vision is: to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus, Honors Physical Science, and more. While the District offers these high-level academic courses, the GHCS also proudly sends more than 225 students on an annual basis to the Cuyahoga Valley Career Center for those individuals deeply interested in learning a skilled profession or hands-on expertise in one of the trades. Middle School students have increasingly greater opportunities to prepare themselves for high school and parents are readily encouraged to be involved. Elementary School students in the GHCS also participate in such valuable literacy programs as LETRs and social/emotional initiatives as the Zones of Regulation. The GHCS places a great deal of emphasis at all levels of education on Positive Behavioral Interventions and Supports (P.B.I.S.) and each school has won awards from the State of Ohio for encouraging and promoting positive behavior.A wide variety of co-curricular offerings are available to students of all ages in the Garfield Heights City Schools as well. Such opportunities include more than 18 varsity sports, the district's show choir, Music Express, Marching Band, Theater, A Capella Choir, National Honor Society, Student Council, Glass Ceiling, Future Engineers, and more. These co-curricular offerings are award-winning on the state, regional and local levels. Students can expect success when they become involved in the various academic, co-curricular, and student leadership organizations in this District.Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities. Application Deadline: Until position has been filled.To Apply: On-line

Created: 2026-04-02