Accounts Payable Specialist (CL)

SummaryThe Secretary of the Senate's Senate Disbursing Office is seeking an Accounts Payable Specialist. The complete vacancy announcement and application may be found on the United States Senate Career Page at is a career ladder position in the Disbursing Office under the Secretary of the Senate. An individual selected for the career ladder position will be placed into pay band 6 for a period of approximately twenty-four (24) to thirty-six (36) months during which time he/she will be on a training plan and provided opportunities for development and increased responsibility. Upon successful completion of the development and performance goals, the incumbent will be promoted to the position of Accounts Payable Specialist II and will be granted a promotional increase into pay band 7. NATURE OF WORK This is administrative work, which may at times be demanding and repetitive, involving the examination and interpretation of large volumes of financial data. Work involves performing audit-level review of vouchers, invoices, claims, and contracts for the Senate. Work is bound by Title 2 of the U.S. Code; generally accepted accounting principles; Secretary of the Senate policies and procedures; the U.S. Senate Handbook; the Senate Ethics Manual; and Senate Disbursing Office procedures, practices, and guidelines, but requires independent judgment in setting priorities and handling time-sensitive assignments.RequirementsHelpConditions of employmentFor conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at DEMANDS AND WORKING ENVIRONMENTWork is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for the performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary.MINIMUM QUALIFICATIONSWork requires an associate's degree from an accredited institution (bachelor's degree preferred), with one to three years of accounts payable experience and the following knowledge, skills, and abilities:Knowledge of accounting systems and related policies and procedures, as well as applicable federal, state, and local regulations. Knowledge of the Senate's accounting systems and pertinent legislation a plus.Knowledge of generally accepted accounting principles and practices, double-entry bookkeeping, cash management principles, cash advance and aging report procedures, and the process of obtaining payment of delinquent advances.Basic knowledge of the Senate as an institution preferred, with a desire and willingness to learn more about the legislative process, as well as the history and operation of the Senate.Knowledge of the flow and processing cycles of financial information. Knowledge of the Senate payroll and accounting cycles a plus.Knowledge of accounting procedures and techniques applicable to disbursements and appropriation.Knowledge of accrual accounting, budget object classes, data entry procedures, financial management system programs, and automated accounting systemsAbility to use computers and relevant computer software programs. Demonstrated keyboarding ability.Ability to deal with others using tact and diplomacy at all levels of the Senate community.Ability to communicate effectively, both orally and in writing.LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTSNone.MINIMUM QUALIFICATIONS for Phase IIPHYSICAL DEMANDSAND WORKING ENVIRONMENTWork is performedin an office environment with everyday risks and discomforts, and requires theuse of normal safety precautions. Work requires frequent walking, standing,bending, and carrying items up to 25 pounds, as well as regular use of typicaloffice equipment, software programs, and methods of communication such as acomputer, email, telephone, and photocopier. Regular, predictable, and punctualattendance is required for the performance of duties. Work also requiresphysical presence in the office, except as otherwise required by the Office ofthe Secretary.MINIMUM QUALIFICATIONSWork requires an associate'sdegree from an accredited institution (bachelor's degree preferred), with four toseven years of accounts payable experience (four to five years of DisbursingOffice accounts payable experience preferred), and the following knowledge,skills, and abilities:Knowledge ofaccounting systems, applicable federal, state, and local regulations, and DisbursingOffice policies and procedures. Knowledge of the Senate's accounting systemsand pertinent legislation.Knowledge ofgenerally accepted accounting principles and practices, double-entrybookkeeping, cash management principles, aged cash advance procedures, and theprocess of obtaining payment of delinquent advances.Experience withPeopleSoft Financial and Supply Chain Management System (FSCM) and the SenateFinancial Information System (FMIS).Knowledge of theSenate as an institution, with a desire and willingness to learn more about thelegislative process, as well as the history and operation of the Senate.Knowledge of theflow and processing cycles of financial information. Knowledge of the Senatecycles,Knowledge ofdisbursements and appropriation accounting procedures and techniques.Knowledge ofaccrual accounting, budget object classes, data entry procedures, financialmanagement system programs, automated accounting systems including standardAutomatic Data Processing (ADP) concepts, and familiarity with databasemanagement.Ability to trainand monitor other staff on targeted tasks as directed by the Accounts PayableSupervisor.Ability to use a computerand relevant computer software programs.Demonstratedkeyboarding ability.Ability to dealwith others at all levels of the Senate community using tact and diplomacy.Ability to communicateeffectively, both orally and in writing.LICENSES,CERTIFICATIONS, AND OTHER REQUIREMENTSNone.EducationSee minimum qualifications above for education details and Licenses & Certifications.Additional informationThe Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email with "Applicant Accommodation" in the subject line.No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.Expand Hide additional informationCandidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Created: 2026-04-02