TRAVEL COORDINATOR

Salary : $64,539.49 - $82,384.43 AnnuallyLocation : San Bernardino, CAJob Type: RegularJob Number: 26-070Division: Finance DivisionOpening Date: 03/12/2026Closing Date: 4/2/2026 11:59 PM PacificFLSA: Non-ExemptBargaining Unit: SEIU - Support ServicesMax Number of Applicants: 200 DescriptionWE ARE HIRING: TRAVEL COORDINATORDo you have experience coordinating travel, providing exceptional customer service, and keeping complex administrative tasks running smoothly? We're looking for a TRAVEL COORDINATOR who thrives in a fast-paced environment and enjoys helping others get where they need to be.In this role, you'll support our organization by arranging travel, managing itineraries, and maintaining accurate and confidential records. You'll work closely with staff, vendors, and internal partners to ensure every trip is efficient, cost-effective, and stress-free.The Ideal Candidate:Experience in travel coordination, clerical work, or administrative supportSkill in arranging travel accommodations, schedules, and logisticsStrong customer service abilities-both in person and over the phoneProficiency in preparing correspondence, maintaining databases, and handling confidential informationExcellent organizational skills and attention to detailAny combination of training and experience that demonstrates the knowledge and abilities needed for successRECRUITMENT DEADLINE: The Court will accept applications until a sufficient number of qualified candidates have applied, and this recruitment may close at any time without notice. Applicants are strongly encouraged to apply early, with priority consideration given to those who submit their materials by April 02, 2026. First review of applications will be on March 30, 2026.Resumes will not be accepted in place of the required application or the responses to the supplemental questions.About the PositionUnder close supervision, responsible for coordination and scheduling the Court-wide travel needs for employees, judicial officers and other justice partners such as Judicial Council and Center for Judiciary Education and Research. Performs a variety of general clerical work; prepares documents, answers phones, filing, scheduling appointments, written correspondence; provides information to the general public regarding general court questions and procedures.Distinguishing CharacteristicsThis single class is used to perform a variety of general clerical tasks. This Travel Coordinator position will be supporting the clerical and general tasks in the areas of travel coordination and claims and other duties as required.For full position details, please visit the job description: Essential Functions Schedules all air and ground travel and hotel accommodations for Court employees and judicial officers; receives travel requests; calls airlines and hotels to make, purchase, and confirm reservations; estimates expenses for trips. Creates trip itinerary and forwards to the traveler. Ensures all travel arrangements adhere to the Court's Travel Policy and are within the guidelines set forth. Calculates travel costs and completes Travel Pre-Approval Forms for the traveler and forwards requests to CEO for approval. Completes exception forms if the travel falls outside the budget or the travel is out of state. After travel has successfully been completed, gathers travel documents such as receipts etc. and prepares the Travel Claim form for signature and reimbursement. Handles day-to day travel issues such as last minute flight changes or itinerary changes. Handles grant funded training travel needs and ensures costs are allocated appropriately. Conducts general administrative duties, including confirming business trips, invoice reconciliation, travel reimbursements and per diems, etc. Acts as the coordinator for Court cars for the San Bernardino Justice Center (SBJC). Maintains the reservation log, ensures cars are serviced in a timely manner, issues keys to users, maintains the mileage logs. Provides general and program information to the public, employees and officials; directs callers or visitors to appropriate departments; schedules appointments; sorts and routes incoming and outgoing mail. Prepares documents, reports and correspondence determining proper format; proofs documents for correct grammar, spelling, and punctuation; prints and distributes documents. Maintains files, records, logs, databases, inventories and filing systems; updates a variety of charts, schedules, and manuals; compiles statistics for internal staff purposes. Processes billings; assists with files documents and records related to administrative services. Assists secretarial and administrative staff with general clerical tasks; distributes faxes; answers phone; copies and scans documents. Performs related duties as assigned. Minimum QualificationsThree (3) years of travel, clerical or administrative experience that includes making and arranging travel arrangements, heavy customer service in person and via telephone, secretarial duties such as typing correspondence and the preparation, creation, and maintenance of confidential records and databases or any combination of training and/or experience that could likely provide the desired knowledge and abilities.Selection Process1. Human resources will review all applications to see who meets the minimum qualifications (and desirable qualifications, if listed). Only those who meet the requirements will move forward in the process. 2. Your answers to the supplemental questions may be scored and ranked. Depending on how many people apply, you may also be asked to complete an online assessment or a screening interview. 3. If you pass step 2 and meet the minimum qualifications, your name will be placed on the eligible list. From there, you may be considered for an interview. Physical CharacteristicsStrength, dexterity, coordination and vision to use a keyboard and video display terminal on a daily basis. Hearing to communicate with the public and court staff. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to twenty-five (25) lbs. such as files, stacks of papers, reference and other materials. Moving from place to place within an office; some reaching for items above and below desk level.REASONABLE ACCOMMODATIONS:The Superior Court of California, County of San Bernardino is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at HR@. Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711.SUPERIOR COURT OF CALIFORNIACOUNTY OF SAN BERNARDINOBENEFITS SUMMARYSUPPORT SERVICES BENEFIT GROUPThe San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. A summary of benefits is provided below.Health and Welfare BenefitsMEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 58.5% to 60% based on plan selection and level of coverage.DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty-three dollars and two cents {$23.02} per pay period.)VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months.SHORT-TERM DISABILITY: Court-subsidized benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability.LIFE INSURANCE: Court-paid basic life insurance benefit of $35,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily.MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan.DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.Leave AllowancesVACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 176 hours annually.HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually.SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments.BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty- two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family.Retirement and Deferred Compensation PlansRETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare.Retirement benefits subject to change.DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income.Additional BenefitsTUITION BENEFIT: Employees with at least twelve (12) months of service will be allowed a maximum of $600.00 each fiscal year. These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations.CAR ALLOWANCE: Use of Court Vehicle.COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities.FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements.The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations.01 The information you provide on this questionnaire will be used to assess your relevant education and experience in a competitive evaluation of qualifications. Be as specific as possible and include all information requested. Providing complete, organized, and detailed responses to each question is your advantage. (Do not reply; refer to a resume or other documentation.) If you do not have experience in an area, please answer "N/A". Please make sure to answer each question as clearly and concisely as possible. When responding to each question, include the length of experience, employer, and job title. Only the most qualified candidates will be invited to an oral interview after an administrative review of each application and supplemental questionnaire. I understand the instructions above and certify that all statements made in this supplemental application are true and complete to the best of my knowledge. 02 What is your highest level of education? High School graduate or equivalent Some college Associate's Degree Bachelor's Degree Master's Degree None of the Above 03 How many years of experience do you have in travel, clerical, or administrative roles? No experience 1-2 years of experience 3-4 years of experience 5 or more years of experience 04 Describe your experience arranging travel accommodations (such as flights, hotels, rental cars, or itineraries). Include the types of travel you coordinated, the tools or systems you used, and how you ensured accuracy and cost-effectiveness. 05 Explain your experience performing clerical or administrative duties, such as preparing correspondence, maintaining records, or managing confidential information. 06 Describe your experience in coordinating travel arrangements or managing administrative tasks when things did not go as planned. How did you resolve the issue and ensure clear, professional communication when coordinating with staff, vendors, or external partners? Required Question

Created: 2026-04-02