Program Coordinator

Program Coordinator (Purchasing & Administrative Support) – Boston, MA – Hybrid | 3-Month Contract to Hire Location: Boston, MA Job Type: Contract (3 Months) – Potential Temp to Perm Work Schedule: Hybrid – 3 Days Onsite / 2 Days Remote Sigma Inc. is seeking a Program Coordinator to support the Biomedical Engineering (BME) Department for one of our clients in Boston, Massachusetts. This role plays a critical part in coordinating purchasing operations, vendor communication, financial processes, and administrative support for faculty and staff. The ideal candidate will have strong administrative coordination, procurement, vendor management, and financial support experience, along with excellent communication and organizational skills. This opportunity offers valuable experience in a university or research environment with potential to convert to a permanent role. Key Responsibilities Administrative & Department Support Provide administrative coordination for faculty and staff within the Biomedical Engineering department. Maintain office operations including greeting visitors, directing inquiries, and providing general information. Manage telephone communications and relay messages accurately. Ensure a professional and organized office environment. Purchasing & Vendor Coordination Execute and manage departmental purchasing processes. Coordinate with vendors regarding pricing, service contracts, and purchasing requests. Support vendor relationships and resolve purchasing or service issues. Financial & Compliance Support Serve as liaison between the department and internal financial offices. Process and review faculty and staff reimbursement requests for compliance with institutional and funding agency guidelines. Assist with student payroll processing and financial documentation. Support departmental financial managers with administrative and financial coordination tasks. Coordination & Communication Communicate clearly with faculty, staff, vendors, and internal departments. Provide courteous, professional support when addressing questions or requests. Assist with departmental operational workflows and process improvements. Required Qualifications High School Diploma or equivalent required. Experience in administrative support, program coordination, or office coordination. Experience with purchasing processes, vendor coordination, or procurement activities preferred. Ability to manage reimbursement requests and financial documentation. Strong communication, organizational, and problem-solving skills. Ability to work independently while supporting multiple stakeholders. Strong customer service and interpersonal skills. Preferred Experience Candidates with experience in the following environments are strongly encouraged to apply: University or academic departments Research laboratories Healthcare organizations Nonprofit or grant-funded organizations Key Skills Program Coordination Administrative Support Purchasing & Procurement Vendor Coordination Financial Documentation Reimbursement Processing Payroll Coordination Office Administration Customer Service Communication Skills Organization & Time Management Work Schedule Hybrid schedule: 3 days onsite / 2 days remote Monday – Friday standard business hours

Created: 2026-04-02