Senior Executive Legal Assistant

Senior Executive Legal Assistant (Litigation)Location: St. Louis, MOWork Model: Hybrid (3 days onsite, 2 days remote)Compensation: $75,000-$90,000 annually (commensurate with experience)The OpportunityA respected, full-service law firm is seeking an experienced Senior Executive Legal Assistant / Client Services Specialist to provide executive-level administrative support to senior, high-performing litigation attorneys. This role is ideal for a highly detail-oriented legal professional who thrives in a fast-paced, litigation-heavy environment and consistently produces polished, client-ready work product.This position plays a critical role in supporting revenue-generating attorneys by managing complex litigation workflows, coordinating projects, and ensuring accuracy and quality across all attorney-facing and client-facing materials.Key ResponsibilitiesExecutive & Client SupportServe as the primary point of contact for assigned litigation attorneys, managing day-to-day administrative and operational needsCoordinate client communications, manage highly sensitive and confidential information, and act as a liaison between attorneys, clients, and internal departmentsProactively anticipate attorney needs, manage priorities, and resolve administrative challenges with minimal supervisionWorkflow & Project ManagementCoordinate all workflow for assigned attorneys, delegating tasks to other support teams as appropriate and ensuring follow-up and quality controlManage multiple litigation-related projects simultaneously, tracking deadlines, filings, and deliverablesMonitor project milestones, provide status updates, and communicate progress to attorneys and stakeholdersEffectively utilize workflow management software to log, monitor, and manage assignmentsCalendar, Travel & Email ManagementManage complex calendars, hearings, meetings, and scheduling for litigation attorneysArrange travel and prepare detailed itinerariesProactively manage attorneys' inboxes, prioritize urgent communications, and draft responses as directedDocument & Matter Management (Litigation-Focused)Prepare, edit, format, and proofread litigation documents, including pleadings, motions, briefs, correspondence, and other client-facing materialsEnsure all documents are accurate, polished, and client-ready prior to filing or distributionMaintain document version control, organization, and secure storage in compliance with firm policiesFacilitate document execution, filing, and distributionProcess new client and matter intake, including preparing matter forms, requesting conflict checks, and opening filesBilling & Administrative CoordinationCoordinate billing-related administrative functions, including billing letters and client financial updatesAssist attorneys with tracking and monitoring matter budgets and alternative fee arrangementsTeam CollaborationWork within a team-based support model, sharing overflow responsibilities as capacity allowsActively participate in team meetings and collaborate with colleagues to maximize efficiency and consistencyShare best practices, training tips, and process improvementsAdditional SupportPrepare and process incoming and outgoing mail and correspondenceMaintain attorney contacts, CLE requirements, and professional membershipsHandle special projects and other duties as assignedOperate standard office equipment and maintain professionalism in high-pressure litigation environmentsPractice Group-Specific SupportDemonstrate proficiency within the assigned litigation practice group and perform duties specific to that specialtyPosition RequirementsBachelor's degree with coursework in a related field or an equivalent combination of education and professional experience5+ years of experience providing comprehensive administrative support to organizational or executive-level leadership, preferably within a law firm or professional services environment3+ years of relevant legal assistant or legal administrative experience, with a strong emphasis on litigation supportDemonstrated experience supporting high-volume litigation practicesAdvanced proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)Exceptional attention to detail with strong proofreading, grammar, formatting, and document production skills, including preparing client-ready legal documentsPrior legal transcription experienceDemonstrated ability to handle highly confidential and sensitive information with discretion and professionalismMinimum typing speed of 60 words per minuteWhy Consider This RoleHybrid work schedule offering flexibilityCompetitive compensation packageOpportunity to support senior litigation attorneys in a respected law firm environmentCollaborative, team-oriented culture with long-term growth potentialThis role offers stability, visibility, and the opportunity to become a trusted partner to senior attorneys in a dynamic, litigation-focused practicePeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws.This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.IND73#IND73

Created: 2026-04-02