Administrative Assistant II - Purchasing

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant - Purchasing. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment. The Administrative Assistant for Purchasing reports to the Purchasing Manager. The primary functions of this position include: *  Provide administrative support to the Purchasing Division and administer the purchasing card program for all Town departments. (This is 50% of the position's responsibilities).  * Manage and restrict Town supply contracts so items on another contract are not purchased.  * Records management, data management, and reporting. * For a full list of duties, please review the job description HERE. This position is an At-Will position and is FLSA Non- Exempt-eligible for overtime compensation. Tentative Recruitment Timeline: * Posting Closes: April 12, 2026 * Virtual On-Demand Interview Invites: April 20, 2026 * Tentative In-person Interviews: Week of May 4, 2026 * Tentative Start Date: May 26, 2026 You are someone who effectively exceeds customer needs by building productive relationships and taking responsibility for customer satisfaction and loyalty.  You actively participate as a member of a team to move the team toward the completion of goals and produce quality outcomes.  You are committed to our safety philosophy, and you take great pride in proactively managing time and resources to ensure that work is completed efficiently while accomplishing objectives and achieving goals beyond what is required. At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do!  In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements: * 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature. * H.S. Diploma or G.E.D., Associate's Degree is preferred. * Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.  To view the slide show presentation above, click here. Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.   Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Created: 2026-04-02