Onboarding and Administrative Coordinator to Elderly ...

About UsChinese Mutual Aid Association (CMAA) is a fast-paced, community-based, 501(c)(3) nonprofit organization, dedicated to fostering the integration of the low-income, Pan-Asian immigrant and refugee community into the United States. Established in 1981, CMAA has been a cornerstone of the Uptown community, providing programming for generations o f low-income youth, adults, and senior citizens. We offer direct services, including: afterschool & youth mentorship programming, job training & placement, elder care services, and social services such as citizenship & housing services.Job DescriptionElderly Care Services Department delivers in-home services care to diverse seniors via Medicaid or insurance reimbursement and private pay, adult day services, and Golden Age Club enrichment activities. Elderly Care Services Department seeks an Onboarding and Administrative Coordinator to conduct a variety of daily activities from home care aide onboarding during the hiring and orientation process to administrative tasks that will help keep CMAA's In-Home Services department running smoothly.Essential Functions & ResponsibilitiesThe successful candidate will handle a wide variety of matters, such as the following:Conduct and file I-9 forms and background checks for home care aidesOnboard new hires and off-board exiting employeesFacilitate orientation process for new home care aide hiresKeep and maintain employee files up to date in various platforms, i.e IDOA's Training Tracker Portal and HR systemEmployment Verifications and assistance in reconciling unemployment claims from IDESGenerate reports such as but not exclusive to seniority and tenure, pay rates, new hires, sick timeAssist in monitoring compliance with current federal, state and local laws and funder requirementsMaintain a working knowledge of In-Home Service employee handbook and applicable policies. Answer home care aide employee questions and concerns as they arisePromptly assign online pre-service and in-service training to home care aides and maintain records of completed in-service trainingAssist in providing certificates of completion for home care aides who complete pre-service and in-service trainingOther duties as assigned by SupervisorRequirementsQualificationsBachelor's degree preferred or two (2) years of equivalent work experienceExperience working with HRIS (specifically Paylocity) is preferred Experience working with payroll process preferredStrong knowledge of multiple Google platforms and Microsoft OfficeStrong organizational and communication skills; self-disciplined with an ability to meet deadlinesMust be adept at problem-solving, including being able to identify issues and resolve programs in a timely mannerSelf-motivated and works collaboratively with othersAttention to detailBilingual language (Mandarin/Cantonese, Vietnamese, Tagalog, Burmese, Spanish) is a plusWork EnvironmentThis job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a largely sedentary role, however, some filing is required. This could require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary. Perks for Eligible EmployeesComprehensive Health benefits package to include medical, dental, and vision plans with employer contribution between 60%-90% of premiums403(b) retirement plan with company match after one (1) year and fully vested at year six (6)Company Paid HolidaysPersonal Time Off, Sick Leave, and Vacation time off policiesParking/Transit benefitsTravel Reimbursements for eligible commuting routesCareer Development and Advancement OpportunitiesOpportunities for growth and to give back to communitiesFun, high-energy culture!Access to an exceptional leadership teamRelaxed dress codeThe approximate salary range for this position is $38,000 to $42,000 annually. Please note that the indicated base salary is provided in good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to education, experience, knowledge, skills, etc.CMAA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws. If you need assistance or an accommodation due to a disability during the application or interview process, please contact us at 773-784-2900 and request the Human Resources Department or email at humanresources@ and reference the job ID:3938799.Salary Description $38,000.00-$42,0000.00/yr

Created: 2026-04-02