Accounts Payable (AP) Associate

For over 75 years, Heatherwood has been dedicated to developing upscale residential rental communities, commercial properties, luxury urban spaces. Our reputation for quality construction, innovative design, and exceptional service has made us a recognized leader in the industry. At Heatherwood, we believe our employees are our greatest asset, which is why we prioritize professional development and promote from within.We're looking for an Accounts Payable (AP) associate to join the team. The Accounts Payable Associate is responsible for managing and processing vendor invoices, expense reports, and payments in a timely and accurate manner. This role ensures compliance with company policies and procedures while maintaining strong relationships with vendors and internal stakeholders.RequirementsAccounts Payable & Yardi BillPay: Process and manage Vendor invoices, payments, and reconciliation using Yardi BillPay.Monitor payment status, troubleshoot issues, and ensure compliance with company policies.Review and resolve discrepancies in vendor payments and statements.1099 Filing & Compliance: Ensure proper classification of vendors for 1099 reporting.Assist with year-end 1099 preparation and filing, ensuring compliance with IRS regulations. Collect and maintain W-9 forms from vendors.Vendor Setup & VendorCafe Management: Manage new vendor setup and onboarding in Yardi and VendorCafe. Verify vendor compliance, including insurance & tax documentation.Maintain accurate and up-to-date vendor records.Assist vendor with VendorCafe registration and troubleshooting issues. Qualifications:3+ years of experience in Accounts Payable. Hands-on experience with Yardi BillPay, 1099 filing, and VendorCafe are required.Strong understanding of AP processes, vendor management, and compliance. Proficiency in Microsoft Excel & Accounting software. Detail-oriented with strong problem-solving and organizational skills.Ability to work independently and in a team environment. Experience in real estate or property management industry is a plusEducationBachelor's degree in Accounting, Finance, or related field preferredAssociate's degree with relevant experience may be consideredProfessional Development & TrainingYardi system training and continued learning opportunities in property management softwareAccess to industry webinars, conferences, and accounting workshopsParticipation in cross-functional projects to gain broader exposure to accounting and property operationsOne-on-one coaching and mentorship from senior finance leadershipWhy Work With Heatherwood?We don't just hire employees-we invest in them. At Heatherwood, you'll get:Competitive salary Health, dental, and vision insurance401(k) with company matchPaid time off and holidaysEmployee Housing DiscountEmployer-Paid CoverageEmployee Assistance Program (Life and Long-Term Disability Insurance)Employee Referral ProgramOngoing training and internal growth opportunities

Created: 2026-04-02