Medical Records Manager

DescriptionExciting Opportunity: Medical Records ManagerLocation: 2600 Belmont Ave, Philadelphia, PA 19131Inglis enables people with disabilities-and those who care for them-to achieve their goals and live life to the fullest. All duties must be performed with the highest level of integrity while supporting Inglis Values and Standards of Excellence and ensuring compliance with all applicable regulatory agencies.Your Impact: The Medical Records Manager is responsible for leading and overseeing the facility's medical records and health information management (HIM) process, ensuring the integrity, accuracy, confidentiality, and regulatory compliance of resident medical records. This role manages the full medical record lifecycle, including admissions and discharges, audits, reporting, release of information, HIPAA compliance, and survey readiness. The Medical Records Manager partners closely with Nursing, Administration, Quality, and Compliance and provides oversight and support to HIM staff. This position will be responsible for managing, coordinating, and performing the day-to-day operations and workflow of the overall medical records process. and will oversee audits of records and data for accuracy and compliance. This role is also responsible for the organization and management of the facility's medical information and record system as it relates to the Master Patient Index capacity. The incumbent will conduct chart audits and ensure compliance with regulatory requirements, performs release of medical information duties according to HIPAA regulations and confidentiality guidelines. The Medical Records Manager is responsible for the storage, retrieval, and upkeep of both the manual and computerized clinical record, applying clinical knowledge to computer functions.This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform other job-related duties as requested by management. All requirements are subject to possible modification to accommodate individuals with a disability.What You'll Do:Admissions and DischargesPerforms, indexing and audits of resident health information upon admission/ discharge. Provides Data and Management Reports to FacilityDevelop monthly statistical reports as well as other facility statistical reports.Conducts Concurrent Audits/ Quality Monitoring of the Resident Medical RecordAudits for the completion, timeliness and accuracy of the medical record as indicated by the Senior Clinical Systems Analyst. Data is managed, analyzed, and reported to the QA committee as scheduled. • Collaborate with the Executive Director/Administrator and Director of Nursing to monitor and implement regulatory changes within the medical record when necessary. Performs Release of Medical Information Duties for Internal and External CustomersFollows established protocols to maintain confidentiality of both manual and electronic health information. Maintains ongoing collaboration with the facility's Compliance Officer to assure that Release of information request are appropriate and meet legal standards according to HIPAA regulations and confidentiality guidelines. Knowledge of Regulations, Survey Process, and Professional Standard of Practice Related to Long Term CareMaintains current knowledge of health information systems and processes via professional literature/ conferences to ensure that regulatory requirements (both state and federal), professional and legal standards of practices are met, and facility policies are followed. Works in collaboration with the Health Information Management Technician to optimally maintain resident records, SOS, EMR, and HIM databases. Oversee and supports Health Information Management Technician in the practice of acquiring, analyzing, and protecting medical information vital to providing quality resident care.What We're Looking For: Education & Work Experience:• Bachelor's degree required (or equivalent combination of education/experience, if Inglis permits).• 3+ years of experience in a Long-Term Care (LTC) setting required.• Experience with EMRs, audits, documentation standards, and HIPAA/ROI strongly preferred.Pay Rate for this Role: $70-$77k/ annually Join Us: This is your chance to be a part of a team of dedicated staff (including individuals with disabilities). Be part of a team that's not just making a difference but leading the way daily. If you're ready to make a significant impact and lead with passion, we'd love to hear from you. Apply Now to Become a Part of the Inglis Family!

Created: 2026-04-02