Payroll Clerk - Business Services

(Using a computer is suggested to complete application. Phones are not always compatible.)POSITION PROPERTIES Position Title Payroll Clerk - Business Services Schedule / Grade Hourly Grade 30 Job Code 94ADSUP672 FLSA Non-exempt Calendar ADSUP-Hrly Benefits Eligible - 60 day waiting period. (Retirees not benefit eligible) Contract Type Notification Bargaining Unit None Revised Date 03/25/2026 PURPOSEThe Payroll Clerk will play a vital role in ensuring the accuracy and efficiency of payroll processing for bi-weekly employees. This position is responsible for entering, verifying, and maintaining all payroll-related data in the BusinessPlus system, including pay assignments, departures/terms, and employee changes.ESSENTIAL RESPONSIBILITIES AND DUTIES Enter and verify new hire pay assignments for bi-weekly employees in the BusinessPlus system. Process changes to bi-weekly payrolls, such as position, location, salary, and FTE updates, ensuring timely and accurate payroll adjustments. Verify bi-weekly employee salary information after annual roll of pay assignments. Coordinate payroll deadlines with Human Resources and Business Services department. Process bi-weekly employee terminations and update the payroll system with final pay details. Scan and file all employee change and pay assignment-related documentation for accurate recordkeeping and auditing purposes. Perform all other related duties as assigned by the Payroll Supervisor. Perform other duties as necessary to support the mission and vision of Columbia Public School District.DISTRICT EXPECTATIONSAll employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. For information on polices, regulations and values, visit RELATIONSHIPSReports To: Director of Business Services; Payroll SupervisorSupervises: NoneQUALIFICATIONSMinimum: High school diploma or equivalent; Minimum one (1) year related experience.Preferred: Associate degree in accounting or related field.Ideal Candidate: Strong attention to detail and accuracy in data entry. Experience with payroll systems (experience with BusinessPlus is a plus). Ability to handle sensitive information with confidentiality. Excellent communication and customer service skills. Strong problem-solving abilities and ability to work independently.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.ADA REQUIREMENTSLanguage: Respond to questions, concerns and complaints and respond appropriately. Read, analyze and interpret complex documents.Reasoning: Define problems, collect data, establish facts, and draw valid conclusions. Interpret instructions furnished in written, oral, diagram or schedule form. Interpret instructions presented in written, oral, diagram or schedule form. Demonstrate executive functions such as planning, organizing, remembering, and regulating information.Technology: Demonstrate strong computer skills including word processing and working with spreadsheets and databases; understand and submit online reports; learn new systems and software.Other Skills: Demonstrate excellent listening, interpersonal and non-verbal communication skills. Demonstrate excellent written and oral communication skills. Manage multiple tasks simultaneously. Maintain collegial working relationships with staff. Effectively manage conflict.Physical Demands: While performing the duties of this position, an employee is regularly required to move about, talk and hear. Close vision ability to look at a computer screen for long periods of time is required. Travel between district facilities. Moderate amount of travel, both in and out of state.Attendance: Consistent and regular attendance is an essential function of this position. Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. Equal Opportunity Employer

Created: 2026-04-02