Assistant Director, Records and Registration

Position Information Posting Number 2010-0501 Position Title Assistant Director, Records and Registration Open Date 11/04/2025 Close Date 11/21/2025 Open Until Filled Yes Full or Part Time Full Time Permanent or Temporary Permanent Job Summary Under the general direction of the Director of Records and Registration, this position is a direct support position to the Director for areas such as internal audits, state and federal reports, and faculty/staff training. Minimum Qualifications * Completion of a Bachelor's Degree. * One year of experience in admission, teaching, or advising with an understanding of student success strategies. Preferred Qualifications * Two years of experience in Records & Registration or Admissions. * Experience working in a higher education setting especially in student services or advising roles. * Training/experience with Datatel and with computer hardware and peripherals. * Knowledge of Workforce Continuing Education and Apprenticeship * Knowledge of Credit for Prior Learning (CPL) Special Instructions Functions of the Job (list is not all inclusive of potential responsibilities): * Coordinate and assist with all registration, schedule adjustment, and beginning/end of term processes for CU and CE. * Assist with the coordination, implementation and audit of all records for Curriculum and Continuing Education students including Career and College Promise (CCP) and Burke Middle College (BMC). * Prepare and Verify class registrations, sections, contracts, contract changes, attendance sheets, student rosters, grades as well as class packets. * Assist students with application process through College for North Carolina (CFNC) as needed. * Management of and WPCC liaison for Residency Determination Services. * Responsible for assisting with the maintenance of student records and cumulative files with adequate provisions for security and storage. * Maintain statistical records for reports on attendance, withdrawals, non-achievement (academic probation) and related areas. * Prepare enrollment reports, CE class packets, and statistical data for institutional use and for state and federal reports to include all North Carolina Community College System requirements. * Monitor degree audit reports/evaluations and course substitutions for graduation. * Assist in recruiting and in liaison activities with high schools and outside agencies. * Maintain knowledge of the Combined Course Library and Programs of Study. * Provide FERPA and records training for faculty and staff as needed. * Participate in relevant training * Serve on committees as assigned * Serve as a resource person for faculty and staff * Travel as needed. * Perform other duties as assigned by the Director of Records and Registration or Dean of Student Services. An applicant should have knowledge of NCCCS Programs of Study and Comprehensive Articulation Agreement, Colleague/Datatel and Query Builder and Informer. Performance requirements include excellent interpersonal, written and verbal skills, competency in Microsoft Office and other solid computer skills.

Created: 2026-04-02