Senior Proposal Coordinator

Job TitleSenior Proposal CoordinatorLocationHouston - Houston, 77072 US (Primary)CategoryMarketing/Business DevelopmentJob TypeFull-timeJob DescriptionResults Statement:The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee and business associate satisfaction. Main areas of responsibilities include: 1. Preparation of statement of qualification (SOQ) 2. Preparation of subconsultant qualification data packages as requested by clients3. Maintaining quality database of company information Ongoing Work: Leads SOQ preparation for public infrastructure pursuits. Owns proposal standards Mentor junior staff Maintain a consistent firm qualification database Position Specific Standards:Deliver submittals on timeExercise integrity and confidentiality in all processes.All information will be double checked during data entry, prior to sending/posting.Ability to learn new Generative AI tools for SOQ preparationBe resourceful; show competence in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem solving and closing the loop on outstanding requests and tasks.Key Criteria/Requirements:Bachelor's degree preferred in marketing, business, communications, Journalism or any other relevant fieldMinimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry. Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparationExperience with Deltek Vision, Deltek Vantagepoint, Hubspot or similar CRM systems is a plus Key Competencies:GratitudeExcellenceMutual Respect/LikeabilityIntegrityCaring/ListeningResourceful/InitiativeOrganized / PlannerTeam Player / Team BuilderJudgment/Decision MakingCustomer FocusedCommunicativeBenefits:401(k) and 401(k) matchingDental, Health & Vision insuranceEmployer Paid Life, AD&D, & Disability insurancePaid Time Off8 Paid HolidaysEmployee Assistance ProgramReferral ProgramProfessional development & growth opportunitiesTuition ReimbursementIncentive Pay EligibilityHVJ is an Equal Opportunity Employer.

Created: 2026-04-02