Procurement Project Administrator

Title: Procurement Project Administrator (PPA)Purpose: WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills. Reports to: Procurement ManagerJob Functions:Performs all procurement-related activities and planning, evaluation of proposals, and recommends a wide range of awards. Prepares a large variety of difficult, complex, and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement PolicyAssists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines the most appropriate contract types to reduce exposure to riskMaintains properly documented procurement files following FTA guidelinesParticipates in the negotiation of contract terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiatedReview and adhere to compliance of departmental policy, procedure, local, State, and Federal regulations of procurement/Publish required procurementsVerify purchase requisitions by comparing the board approval document and the contractPrepare purchase orders by verifying specifications and price; ensure all levels of approvals are met per the procurement typeCommunicates clearly and persuasively; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members. Prepare related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.Keep information accessible by sorting and filing documentsWork independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendationsCompose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or servicesReport DBE selected vendors to the Director of Business DiversityTrack federally funded send per the submitted invoice Confirm with Grant Administrator if FTA funds will be applied to the project/ invoicePerform other duties as assignedPhysical Requirements with or without reasonable accommodation:Physical activity includes but is not limited to:Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listeningMust be able to operate office equipment, including but not limited to telephone system, typewriter, computer system, printer, copy machine, facsimile machine, and adding machineOther Requirements:Ability to work assigned scheduleAbility to work overtime when necessary to meet work goalsUnderstand and carry out detailed written or verbal instructionsSolve problemsWork with little supervisionPerform repetitive workPractice good customer relation skillsMeet required deadlinesMaintain effective working relationships with all levels of employeesMust be able to make presentations to groups of peopleAbility to compose written documentsMaintain confidentialityRecommended Preparation for Employment: Possession of college degree in business administration, accounting, or related field strongly preferred; some college required. Minimum three years experience in procurement and contract administration. Prefer experience in purchasing equipment and services related to the transportation industry. Must have very strong mathematical and analytical skills and be very detail oriented. Excellent verbal and written communication skills required.Classification under Fair Labor Standards Act: Exempt

Created: 2026-04-02