Executive Assistant / Legal Assistant

About the jobFirm OverviewKlemchuk PLLC is a Dallas-based intellectual property and business litigation law firm that helps companies protect their innovations, brands, and market position. The firm represents clients ranging from high-growth startups to multinational corporations, with a strong focus on intellectual property litigation and anti-counterfeiting enforcement campaigns.We are known for pairing sophisticated legal strategy with a modern, operationally disciplined approach. The firm operates with structured project teams and emphasizes accountability, responsiveness, and exceptional client service. Their work often involves high-visibility enforcement matters, complex litigation, and coordinated brand protection initiatives.The culture is collaborative, entrepreneurial, and high-trust. Team members are given meaningful ownership, direct exposure to leadership, and the opportunity to grow alongside a firm that values initiative, service excellence, and continuous improvement.Employee Value PropositionHigh Impact Role: Direct influence on major enforcement campaigns and complex litigation.Leadership Exposure: Executive Assistant to the CEO with long-term potential to help grow other areas of his practice.Growth Through Responsibility: The firm rewards capability with autonomy and increased scope.Strong Culture: Collaborative, team-oriented, and not micromanaged.Client Sophistication: Exposure to global brands and complex, high-stakes matters.Competitive Benefits: Strong compensation structure with retirement contribution and bonus upside.Position OverviewThis is a dual Executive Assistant to the CEO and Litigation Assistant role serving as the operational hub of the legal team. The role is involves:Case Management & FilingsOrganizing and managing all state and federal filingsProject managing litigation and enforcement mattersEnsuring deadlines, pleadings, and campaigns move forward seamlesslyExecutive Assistant to DarinFull ownership of calendar managementScheduling, prioritization, and workflow coordinationActing as a gatekeeper and strategic support partnerIntake Support & Matter ManagementBackup support for client intakeOpening and tracking new mattersSupporting transition of intake admin toward a more sales-focused roleThis is a fully in-office position (Monday-Friday, flexible within reason on hours)Ideal Candidate ProfileRequired Experience & Competencies5+ years of litigation experience (paralegal, legal assistant, firm administrator, or case manager)Texas State and Federal litigation experienceBackground in intellectual property or commercial litigationHighly organized and detail-orientedAble to juggle multiple competing deadlines with urgencyTeam-first mindset with strong ownership mentalityComfortable operating in a fast-moving, high-accountability environmentPreferredCertified ParalegalExperience with Clio (very strong plus)Year 1 Performance Objectives1. Own Litigation OperationsWithin the first 90 days, take full ownership of:All case filings (state & federal)Calendar tracking and deadline managementMatter organization and document controlSuccess looks like:Zero missed deadlinesClean, well-organized case filesAttorneys confident that matters are moving without constant oversight2. Successfully Project Manage a Major Enforcement CampaignTake lead operational responsibility for a high-visibility anti-counterfeiting campaign involving a well-known brand.Success looks like:Coordinated filings and tracking across jurisdictionsClear communication across internal team membersCampaign running smoothly without escalation3. Elevate Executive Support to a Strategic LevelFully assume control of Darin's calendar, scheduling, and workflow prioritization.Success looks like:Optimized schedule aligned with firm prioritiesReduced friction and interruptionsDarin able to operate at a higher strategic level4. Strengthen Intake & Matter Onboarding SystemsProvide reliable backup for intake while helping transition current intake support toward revenue-generating activities.Success looks like:Seamless new matter openingsClean data entry and case setupNo operational bottlenecks as responsibilities shiftJob Type & LocationFull-time, in-office (Dallas, TX 75206)Monday-Friday, 8:30 a.m. - 5:30 p.m.Compensation & BenefitsUp to $90,000 annual salary (based on experience) plus benefits package401k, Medical, Dental, VisionFree parking and professional work environment

Created: 2026-04-02