Dean of Operations

DescriptionOrganization OverviewExcel Academy is a network of 5 schools in Massachusetts and Rhode Island that prepares students in grades 5-12 to succeed in high school and college and engage productively in their communities. The majority of our 1,700 students identify as Latinx or Hispanic and will be the first in their families to graduate from college. Families choose Excel because our students consistently outperform their peers in growth and achievement and are 5x more likely to graduate from college. At Excel, we believe that every student-regardless of race, zip code, or economic status-deserves access to a free, high quality, holistic education. During their middle school journey with us, students grow at a pace faster than most peers in their state. This is possible through a combination of high expectations, rigorous instruction, and individualized support. At our nationally ranked high school, students achieve at the highest level and are poised for success in their chosen college or career path. About Our TeamEveryday, our team members choose to be positive, drive their own growth, uplift one another, and hold the highest possible beliefs for what students can achieve. About the RoleThe Dean of Operations manages all aspects of school operations, serves as a member of the school's leadership team, and is the leader of the school Operations Team. They will serve as a model of resilience and grit while supporting all areas that ensure our students have a space that fosters emotional, physical, and spiritual safety while they engage in rigorous content. The Dean of Operations works to ensure the quality and efficiency of the school on a day-to-day basis, while also taking on medium-to-long term projects to improve the operations or programs of the school. The ideal candidate will possess skills in organization and demonstrate strong project planning execution and completion in a timely manner.Starting Salary & Start Date: $74 - $123k, commensurate with experience. The ideal candidate would start in July 2026. Duties and ResponsibilitiesLeadership and ManagementDevelops the school-wide operation's vision that supports and operationalizes the academic and cultural vision of the school in partnership with the school and network leadership teamsPlays a leadership role in the school's strategic and annual planning and budgeting processesHires, manages, coaches, and develops school operations team members and holds them accountable to goals and outcomesFinance & PurchasingWorks closely with the School Leader to develop the school's annual budgetActively manages the school budget throughout the year by participating in monthly budget meetings with the Network Finance team to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school's academic prioritiesManages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requestsManages the school payment process for activity fees, testing, and other miscellaneous paymentsApproves school purchases under a specific financial thresholdServes as the first school-based point of contact regarding finance and works with the Network Finance team to ensure financial compliance and reportingFacilities & MaintenanceOwns the vision for the school facility, and oversees external vendors to ensure facility issues are properly handled, including maintenance, managing staff/vendors, and campus safetyManages all aesthetics and staff room supplies throughout the facilityEnsures that the main office is neat, organized, welcoming and has all important family-facing materialsCoordinates with the Network Director of Capital Planning and Facilities to manage capital planning projects and ensure summer renovations and maintenance are completedFood Service, Transportation, and Special EventsServes as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where neededOversees all aspects of food service, including quality, managing staff/vendors, meal tracking, and complianceManages the logistics of meal delivery (breakfast, lunch, snacks) including staff duty schedules and food preparation schedules and routinesOversees all aspects of transportation including vendor management, arrival and dismissal procedures, and setting and managing staff duty schedulesOwns logistics of communications and external relations through family communicationsOwns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field trips and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.)Serves as the point person for hosting visitors on school toursTechnology & EquipmentEnsures that students and staff have access to needed technology and works with external technology vendors to plan technology-related enhancementsLeads the school opening/startup process each year to ensure that doors are ready to open by ordering furniture, equipment, instructional supplies, and ensuring that student services (e.g. food service, transportation) are ready to goManages the school's supply and asset inventory (e.g. computers, Chromebooks, curriculum)Student Information, Testing, and Educator Operations SupportManages systems for and maintains accurate student data and information in compliance with federal, state, regional and school expectationsManages the coverage of classes/duties for staff that miss work and manages the process by which teachers seek coverage for absencesWorks with the School Leadership Team to manage the logistical elements of all major student assessments (i.e. MCAS, IAs, etc.)Manages logistics of report cards/progress reports/transcriptsDevelops, prepares, and schedules courses for teachers and students each yearBuilds relationships with both educators, students, and familiesStudent Recruitment & EnrollmentManages student enrollment and re-enrollment and collaborates with the Network Director of Student Recruitment and Enrollment on strategies to ensure full enrollmentMaintains enrollment at or above pre-determined enrollment numbers throughout the yearEnsures that family info sessions, school tours, and the school's enrollment process are tightly planned and executedRisk Management, Compliance, and Human Resources AdministrationEnsure that the school is prepared for emergencies by conducting all drills and training staff on emergency plansPartners with Human Resources/Talent on the new hire process (e.g. interviews, new hire offer letters, onboarding)Partners with Human Resources/Talent to ensure that school staff have complete, current, and accurate employee files and certifications; all personnel interacting with students have background checks on file; and schools comply with all areas of legal compliance (e.g. Human Resources, FERPA, etc.)Collects all items from terminating employees and partners with the regional human resources team on any action items surrounding the exit logisticsTracks time off data from school based staff and assess leave trendsCommunicates leave needs and critical dates to the Human Resources team and assists in the facilitation of employee leaves Mission AlignmentYou share a commitment to and belief in all students and the mission of Excel Academy Charter Schools, including Excel's values and educational model;You are committed to addressing racial and economic inequity in education;You work effectively in a team environment and have a willingness and desire to support others in doing their best work; andYou are open to change, are willing to problem-solve, and seek feedback for your own professional growth and improvement.Qualifications A minimum of three years of experience as a Director, Dean or Manager of Operations in an urban public school or charter school setting required;The ability to speak Spanish preferred, but not required;Excellent prioritization and time management skills, and a systematic approach to project management;Excellent written and verbal communication skills;Experience in spreadsheet or database management;Demonstrated success in a fast-paced, entrepreneurial environment;The ability to work effectively in a team environment and the willingness and desire to support others in doing their best work;A commitment to working with underserved, urban youth; andAn unwavering commitment to and belief in the mission of Excel Academy Charter Schools, including Excel's values and educational modelExcel Academy Charter Schools do not discriminate on the basis of race, color, national origin, creed, sex, ethnicity, sexual orientation, gender identity, disability, age, ancestry, athletic performance, special need, proficiency in the English language or a foreign language or prior academic achievement. Applications will be reviewed as they are received and candidates are encouraged to apply as soon as possible.

Created: 2026-04-02