Purchasing Supervisor

Posting DetailsPosting Summary Working Title Purchasing Supervisor Role Title Procurement Officer II Role Code 19152-SW FLSA Exempt Pay Band 05 Position Number 27000341 Agency VCCS-Shared Services Center Division Shared Services Center (Div) Work Location Botetourt - 023 Hiring Range $75,000 - $85,000 Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule Monday-Friday8am-5pmSensitive Position No Job DescriptionInnovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion. Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.Under the supervision of the Shared Services Contracts & Purchasing Manager, the Purchasing Supervisor serves as a strategic leader and advocate for the purchasing team, managing the acquisition of high-volume goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center.Acts as a primary liaison between SSC buyers and external college stakeholders to resolve complex disputes and ensure policy consistency.Responsible for cultivating a safe work environment, driving operational excellence through implementation of quality control frameworks, and mentoring a diverse staff of Lead Buyers and Buyer Specialists.Performs managerial/supervisory activities including monitoring, reviewing, and evaluating performance of subordinate staff of approximately 11 with about 2 Lead Buyers and 9 Buyer Specialists.Ensures that purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws. Solicits and issues contracts for goods and services as needed by the SSC customers utilizing a variety of procurement methods.Manages all the daily, transactional high-volume purchases.Analyzes market data to make appropriate best value, compliant sourcing decisions.Organizes and designs the team in order to ensure speed and accuracy are achieved.Employs best business practices to continuously improve performance, compliance, efficiency, and effectiveness of procurement team.Assists the Contracts & Purchasing Manager and the Procurement Operations Manager streamline and resolve operations-related procurement issues.Special Assignments May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.KSA's/Required Qualifications Knowledge of:Governmental procurement principles and ability to follow procurement policy and standard operating proceduresServant leadership principles and practices that support empathy, active listening, stewardship, and the creation of inclusive environmentsEmployment mediation techniques and neutral facilitationeVA (state procurement system)Commonwealth of Virginia (VPPA, APSPM, etc.) & VCCS procurement policiesSkills:Energetic, resourceful, and self-directedWillingness to stay on the forefront of procurement best practicesExpertise in MS Office products and demonstrated expertise to perform data analysis using ExcelAbility to:Lead a team to continually seek higher levels of efficiency and complianceManage sensitive personnel information with total confidentiality and neutralityAnalyze market data to make appropriate sourcing decisionsEffectively lead or supervise staff and to develop staff knowledge, skills, and abilitiesExercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspectiveThink creatively, objectively, and to work to continuously improve business processes and to transfer those skills to othersProvide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to othersBuild working relationships to solve problems and achieve common goalsWork effectively with a wide range of constituenciesExpress thoughts clearly verbally, in writing, and through presentationsDevelop, execute, measure and continuously improve procurement effectivenessTravel within Virginia and within the United States as needed - less than 10%Minimum Qualifications:Multiple years of progressive experience in purchasing or procurementExperience in leading, supervising and positively motivating a team to include inclusion, accountability, and continuous improvementExperience resolving stakeholder issues and facilitating conflict resolutionExperience managing procurement metrics (e.g., SLA attainment, requisition quality/accuracy, cycle times, compliance measures) and using results to drive sustained improvementCurrent Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two year(s) of hire; see for more information on VCA and VCO certification processAdditional Considerations Additional Considerations:Experience managing a team of 10 or moreProven experience in analyzing procurement data to develop and implement process improvementsProcurement experience in higher education and/or state governmentExperience using an electronic procurement systemExperience using MS Office products and/or Adobe Acrobat ProOperation of a State Vehicle No Supervises Employees Yes Required Travel Less than 10%Posting Detail Information Posting Number CLS_4377P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary)Job Open Date 03/27/2026 Job Close Date 04/12/2026 Open Until FilledAgency Website Contact NameEmailPhone NumberSpecial Instructions to Applicants In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-552-5019, or DBVI at 800-622-2155Additional Information Hybrid telework available!Sponsorship will not be offered for this position.Background Check Statement Disclaimer The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: Statement The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.ADA Statement The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.E-Verify Statement VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.Quicklink for Posting

Created: 2026-04-02