International Operations Administrative Assistant

International Operations Administrative AssistantThis is a hybrid position based in our Chicago/O'Hare Area office. Candidates must live within a 100-mile radius of home office.Pay Range: $50,000-$60,000OverviewThe Society of Actuaries is seeking an International Operations Administrative Assistant to support our global team with high-quality administrative coordination and day-to-day operational execution. This role is well suited for someone who is highly organized, detail oriented, proactive, and comfortable working in a fast-paced environment.What You'll DoProvide administrative support to the International Department, including scheduling, meeting coordination, document preparation, and operational follow-upManage calendars and support meeting logistics for department leaders, including proactive identification of scheduling conflicts and coordination needsCoordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and visa-related supportSupport pre-trip and post-trip logistics for staff, delegations, and volunteersPrepare and submit expense reports and assist with reimbursement processesTrack contracts, approvals, signatures, renewals, and other administrative workflows to help ensure deadlines are metMaintain departmental records, trackers, and operational documentationSupport coordination across global offices and internal teams to gather information, route requests, and keep initiatives movingAssist with administrative support for meetings, committees, and volunteer-related activitiesHelp improve the consistency and efficiency of administrative processes over timeWhat You'll NeedAssociate's degree or equivalent experience3-5 years of administrative assistant or related support experienceStrong organizational and administrative skills with excellent attention to detailExperience managing schedules, meetings, travel, expenses, and general coordination tasksAbility to work independently, manage multiple priorities, and follow through with minimal oversightStrong written and verbal communication skillsProfessionalism and confidence working with leaders, colleagues, volunteers, and external contactsSound judgment, discretion, and a strong customer service mindsetProficiency with Microsoft Office and the ability to learn new systems quicklyWhat We Offer:Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility you need for personal and family responsibilities.Professional Development: We invest in our team's growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits and wellness programs, including our Employee Assistance Program (EAP) and wellness reimbursement.Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.Maternal/Paternal Leave: Embrace parenthood with confidence, knowing that we've got you covered every step of the way with supportive leave benefits.Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone's unique perspectives are valued.The SOA will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, religion, age, sex, pregnancy, national origin, ancestry, disability (mental or physical), genetic information, military or veteran status, marital status, order of protection status, gender identity, sexual orientation or any other category protected by applicable law. Such action shall include but is not limited to: initial consideration for employment; job placement and assignment of responsibilities; performance evaluation; promotion and advancement; compensation and fringe benefits; training and professional development opportunities; formulation and application of human resource policies and rules; facility and service accessibility; and discipline and termination.

Created: 2026-04-02