Office Coordinator for Criminal Justice - Corona Campus

Job DescriptionLa Sierra University is seeking an Office Coordinator for the Criminal Justice program who will support students, faculty, and staff through effective administrative coordination and customer-focused service. This position plays a vital role in supporting academic operations, managing office workflows, and serving as a central point of communication for the program.DUTIES & RESPONSIBILITIESGeneral Office ResponsibilitiesManage department telephone calls, voicemails, emails, and front desk visitorsProcess student and employee recordsPrepare expense reports and other office documents as neededOrganize and maintain confidential files, records, email and texting groups, and other sensitive student dataSchedule departmental meetings and maintain minutes for each meetingProvide initial assistance to students with questions, and direct them to the appropriate resourcesPick up and distribute mail from the Riverside campus & Corona campusAssist with photocopying and distributing materials as neededPrepare and proofread correspondence as requiredCoordinate travel arrangements as neededMaintain inventory of office supplies, ordering supplies when necessaryAssist in planning and executing departmental events through for the Corona and Rancho Mirage campuses, including summer orientations for freshmen and end-of-year celebrations for graduating seniorsIn consultation with the Director, create posters and social media posts for campus events and services Share email announcements and remindersAssist with minor technology issues (classrooms, computer labs, & copy machines)Manage timecard approval (Kronos) for student workers and adjunct instructors, as well as track adjunct hours for each quarter Complete additional duties as assigned by supervisorsFaculty Assistance DutiesObtain and process textbook adoptions in collaboration with the La Sierra University online BookstoreProctor exams and/or quizzes as needed by facultyAssist the Criminal Justice Service Learning Coordinator with calling service partners, scheduling meetings with service partners, and keeping records and contact information for service learning courses.Keep record of all course syllabi for courses taught on Criminal Justice campuses. Staff Assistance DutiesCreate quarterly classroom schedule and final exam scheduleAssist Directors with record-keeping regarding Criminal Justice budgets, Chapel attendance, and staff recordsUpdate and distribute handbook for adjunct instructorsMaintain communication with adjunct professors regarding university policies and proceduresOrganize and draft contracts for all adjunct professors JOB SPECIFICATIONS & SKILLS Education: Bachelor's degree requiredExperience: 1-2 years clerical and/or office experience is preferred.Physical/Mental Demands: Physical labor is minimal - light lifting may be required during departmental events and mail/package retrieval.The ideal candidate will be reliable, responsible, self-motivated, and able to work both independently and as part of a team. Maintain the confidentiality of departmental/employee/student information; ability to communicate in a concise and effective manner, both verbally and in writing. Typing 45 wpm or more, and computer skills (Excel, MS Word, Google Drive, etc.), excellent interpersonal skills, ability to work in a professional manner, under pressure, and carry out multiple tasks simultaneously, routine abilities associated with record keeping/filing/sorting, etc. Ability to focus on details and think creatively; strong clerical skills (filing and typing); bilingual abilities are highly preferred; must be able to interact with and convey a positive attitude to visitors and the campus community in person or by phone; be able to work an established work schedule; reliably work set hours as assigned. Mindful and accepting of diversity, and the ability to engage with students, staff, faculty, and visitors respectfully.Wage Range: $19.12 - $21.25 per hour, plus generous benefits.

Created: 2026-04-02