Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.Join our Litigation Team as a Legal Support Specialist located in our Sacramento office. We are seeking a highly skilled secretarial and administrative support to five or more attorneys, who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.This role will be based in our Silicon Valley office, on a hybrid basis. Regular in-office presence is required at a minimum of three days a week with our core days being Tuesday through Thursday. We may also require in-office presence for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Manager.Position Summary This position provides high-level secretarial and administrative support to five or more attorneys. Candidate should also be flexible to work overtime as needed. Key ResponsibilitiesHandles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as requiredSorts, reads and annotates incoming mail and documents as required.Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working bindersCoordinates multi-document filings in Federal, Circuit and State courts, including E-filingsEstablishes and maintains filing and records, in both hard copy and electronic formats.Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as requiredOversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and resultsPerforms analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding toolsPerforms and oversees proof reading of briefs and other legal documentsAssists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staffAssists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified lettersAssists with other department activities as needed, and performs additional duties and responsibilities as assignedQualificationsSkills & CompetenciesProficiency with rules for court document filingsComprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondenceStrong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needsStrong attention to detail, organizational skills and ability to manage time effectivelyExcellent interpersonal skills, communication skills and the ability to collaborate well in a teamPosition also requires the ability to work under pressure to meet strict deadlinesEducation & Prior ExperienceBachelor's Degree or equivalent experience preferredMinimum 3 years of experience as a legal secretary/assistant, working in a litigation or labor and employment law practiceComputer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filingExceptional computer skills with the ability to learn new software applications quicklyTechnologyProficiency with Windows-based software and Microsoft Word, Excel and Outlook requiredWorking knowledge of iManage and ConcurThe expected pay range for this position is:$35.08 to $46.63 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Created: 2026-04-02