Accounts Payable Specialist, Terra West Management ...

Company Culture & Core Values:About Terra West Management ServicesAt Terra West, we don't just manage communities-we help them thrive. With over 40 years of expertise in community association management, we partner with HOA Boards to deliver excellence in operations, compliance, and community care. Our culture is rooted in respect, collaboration, and a relentless commitment to service. We believe people come first-our clients, our residents, and our team.Our Core FocusWe exist to empower community leaders and enrich neighborhoods to Inspire Community by providing proactive guidance, professional management, and exceptional customer service. Every action we take is aimed at fostering vibrant, well-run communities where people feel heard, supported, and proud to live.Our Core Values - We I.N.S.P.I.R.E. ExcellenceIntegrity - We do what's right, even when no one is looking.Nurture - We invest in people, relationships, and growth.Service - We exceed expectations with every interaction.Passion - We bring energy and purpose to all we do.Innovation - We embrace change and lead with forward-thinking solutions.Resilience - We stay strong, adaptable, and solution-focused in every challenge.Empathy - We listen, understand, and lead with compassion.At Terra West, you're not just taking a job-you're joining a values-driven team that's redefining excellence in community management.Position SummaryThe Accounts Payable Clerk is responsible for processing vendor invoices and payments for a portfolio of homeowner associations. This role ensures invoices are accurately coded, approved, and paid in accordance with HOA governing documents, management agreements, and internal controls. The AP Clerk works closely with Community Managers, Accounting, and vendors to support timely and accurate HOA financial operations.Reporting To: Accounting Supervisor - GL & APKey ResponsibilitiesProcess vendor invoices for HOA associations, including utilities, maintenance, landscaping, and contracted servicesVerify invoice accuracy, proper coding, and approval prior to postingEnter invoices into the HOA/property management accounting systemPrepare and assist with weekly payment runs (checks, ACH, wires)Maintain vendor records, W-9s, and payment termsResolve invoice discrepancies, duplicate payments, and vendor inquiriesMonitor AP aging and follow up on outstanding or disputed itemsEnsure compliance with HOA governing documents, management agreements, and internal controlsSupport month-end close activities related to accounts payableRequirementsQualificationsHigh school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or Finance preferred2+ years of accounts payable experience; HOA or property management experience strongly preferredFamiliarity with HOA/property management accounting systems (Vantaca, AppFolio, TOPS, CINC, or similar preferred)Basic understanding of general ledger codingProficiency in Microsoft Excel and accounting softwareKey CompetenciesStrong attention to detail and accuracyAbility to manage multiple associations and deadlinesClear communication with internal teams and vendorsOrganized, dependable, and process-drivenAbility to work in a fast-paced, deadline-oriented environmentWork Posture Requirements:Sitting: ConstantlyStanding: FrequentlyWalking: FrequentlyDriving: N/ABending (from waist): FrequentlyCrouching (squat): RarelyKneeling: OccasionallyCrawling: N/AClimbing (stairs): N/AClimbing (ladder): N/ATwisting: N/AReaching: RarelyWrist Motion: OccasionallyCarrying Requirements:Items Carried: Files/Board booksDistance: 50 stepsTimes Per Day: 5Maximum Weight: 5 poundsMoving/Lifting Requirements:Items Moved/Lifted: Paper filesTimes Per Day: 5Maximum Weight: 3 poundsMoving/Lifting Levels/Heights:Floor: OccasionallyKnee: RarelyWaist: OccasionallyChest: OccasionallyOverhead: OccasionallyPush/Pull Requirements:Item Name: Furniture Frequency: FrequentlyEnvironmental Conditions:Inside/Outside: NoHot/Cold Temperatures: NoWet: NoNoise: NoPower Equipment: NoTraffic Hazards: NoChemical Hazards: NoHeights: NoDust: NoClose Quarters: NoFumes/Odors: NoEEO/Drug Free Workplace

Created: 2026-04-02