Contracts Analyst I, II

Want to be a part of something bigger than yourself? To contribute to a team making moves on a global scale? Then you're invited to join the team that lives the So Cal, So Easy vibe. The phenomenal team works daily to connect people, places and create experiences for the millions of passengers traveling through Southern California's Ontario International Airport (ONT). ONT is looking for people who think outside of the box, who get excited about the possibilities, and who want to continue paving the way for the fastest growing airport in the U.S. If you want to be a part of a vibrant team making world-class moves, and contribute to shaping the future of this airport, region and industry, then look no further. #ThisisONT.We are currently seeking a highly motivated individual to join our Procurement Team! Depending on the qualifications and experience, you may be considered for one of the following levels below.Applications will be accepted through April 3rd, 2026 COMPENSATIONLevel I - $5,150 - $6,437.50 monthly*Hiring Salary Range: $5,150 - $5,793.75 monthly(starting salary will be within this range based upon qualifications)Level II - $6,180.00 - $8,045.83 monthly*Hiring Salary Range: $6,180.00 - $7,112.92 monthly(starting salary will be within this range based upon qualifications)Plus a generous benefits package to include medical, dental, vision and 10% employer paid 401A through VOYA Financial.SUMMARYAn employee in this classification assists with the management of contracts and procurement-related activities for the Ontario International Airport Authority (OIAA). Incumbents in this classification report directly to the Contracts Manager who is responsible for the implementation of OIAA's contract and procurement program policies and practices. The Contracts Analyst prepares and manages a variety of agreements, including professional services agreements, construction services agreements, piggyback contracts, and related amendments, extensions, renewals, and terminations that divisions rely on to provide or receive services. Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions. Additionally, the incumbent will participate in developing and implementing goals, objectives, policies, procedures, and priorities for the contract and procurement activities and operations.JOB RESPONSIBILITIESImportant and essential duties may include, but are not limited to, the following:Recommends and establishes contract forms and procedures; develop and process bid proposals and agreements; review contract terms and monitor adherence; recommend solutions to contractual problems.Develops and manage a variety of contracts for professional or consultant services, products, material purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, procurement department, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Commissioner's approval.Interpret contract terms; review and coordinate with counsel on improvements to terms, conditions, and/or performance requirements for the betterment of OIAA.Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.May draft bid proposals; research, analyze, and prepare specifications and conditions; negotiate and interpret contract terms and agreements; ensure compliance with contract terms.May support the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures; and coordinate the publication and dissemination of information.Prepare analytical reports, correspondence, and memoranda.May assist in grant writing and FAA grant applications.Assists with contract workflow activities through Designated Contract Administrators (DCAs) to assist in expediting purchase order processing and successor contracts.Assists with the maintenance of the contract database in the OIAA's Financial Management System (FMS) and prepares various reports to track expiration dates, renewals, requirements, timelines for successor contracts, and other miscellaneous authority information.Notifies the Department's DCAs of expiring contracts to facilitate the timely processing of extension options and successor contracts.Consults with end-users to clarify data in contract documents and determine appropriate processing procedures.Reviews specifications submitted by end-users for material, supplies, and equipment.Maintains and updates contract files, procurement forms, and supplier packets.Provides related training for contracted purchase orders, goods/service receipts, locating supplier contracts, and documentation required to establish new suppliers/contractors in the FMS.Enters approved changes/amendments in the FMS to add products/services to existing contracts, extend contract terms, and adjust authority amounts.Prepares letters, interdepartmental correspondence, and other documents concerning procurement matters.Prepares paperwork for piggybacking other City government contracts, including the request to join contracts, supporting documentation, and establishing the agreement in the FMS. Assists in improving the existing procurement procedures to expedite related processes.May assist with the processing of documents associated with bid/proposal packages to include but not limited to Supplier Information Form, W-9, Affidavit to Accompany Bids/Proposals, and Conflict of Interest Disclosure Form.Obtains approval from the Risk Division for Certificates of Insurance related to bids/proposals prior to contract issuance.Responds to questions and instruct departments regarding the application of procurement procedures.Assists in coordinating the resolution of procurement issues impacting accounts payable.May assist with routing questions related to bids, proposals, and qualifications to appropriate personnel to obtain answers/responses in a timely manner.May assist with preparing and uploading addenda-related correspondence in response to Requests for Information (RFI) on the procurement solicitation system.Assists in ensuring compliance with the procurement policies and procedures with OIAA's DCAs.Provides vendor registration information to inquiring suppliers/contractors/firms for online access and bid notifications via OIAA's eSourcing platform.Does related work as assigned.May occasionally be assigned to other duties for training purposes or to meet technological changes or emergencies.PROFILE OF THE IDEAL CANDIDATEAn understanding of principles and practices of public administration as applied to procurement processes, contracts, and grants administration and compliance.Excellent writing skills with the ability to prepare clear and accurate legally binding agreements/contracts and compelling grant application proposals.Understanding of federal grants and grant applicationsEffective and persuasive communicator required to negotiate contract terms and contractor compliance.The ability to perform complex, sensitive tasks involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.Proficient with procurement management modules.Possess experience and a track record of accomplishment in performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.Experience with procurement and contract management systems, including platforms such as Workday, Workday Strategic Sourcing, Asana, or OpenGov.Strong customer service skills and the ability to work collaboratively with internal and external stakeholders.Ability to follow written and oral instructions and apply complex policies and procedures accurately and consistently.Ability to understand and apply complex policies and proceduresAbility to apply and communicate policies and procedures fairly and consistentlyPossess the ability to Interact effectively and courteously with employees, tenants, and the general public in an international aviation environment.Ability to handle high-profile incidents effectively, appropriately, and tactfully.Must be able to manage multiple projects simultaneouslyAbility to consistently demonstrate the Core Values of OIAAMINIMUM QUALIFICATIONSAny combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position.Level IBachelor's Degree in Public Administration, Business Administration, behavioral/social science, accounting/finance or a related field.One (1) year of increasingly responsible experience in purchasing, contracts, accounting or a closely related fieldComputer skills for Microsoft applications (Word, Excel, Outlook, and PowerPoint)Experience with procurement and contract ERPsLevel IIBachelor's Degree in Public Administration, Business Administration, behavioral/social science, accounting/finance or a related field.Four (4) years of increasingly responsible experience in purchasing, contracts, accounting or a closely related fieldComputer skills for Microsoft applications (Word, Excel, Outlook, and PowerPoint)Experience with procurement and contract ERPsLICENSES / CERTIFICATIONAbility to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONTPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Finger dexterity to utilize a keyboard to input information on a computerAbility to frequently lift and carry files and other media weighing up to twenty-five (25) pounds up to a distance of approximately 20 feetAbility to access areas owned or leased by OIAAWORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.This position primarily operates in a professional climate-controlled office environmentThis role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machinesThis is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment with OIAA.ADDITIONAL INFORMATIONCandidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 6 months but may be extended or abolished based upon the needs of the Ontario International Airport Authority (OIAA).The OIAA encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need.The OIAA supports a Drug-Free Workplace. The pre-employment physical may include a drug screen where permitted by law.Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America.All potential employees are required to pass a fingerprint review and may be required to pass a pre-employment physical examination prior to appointment.Employees are required to successfully complete all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT.The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this posting may be modified or revoked without notice.If applicable, official college transcripts may be required prior to receiving an offer of employment.

Created: 2026-04-02