Administrative Assistant to General Manager of ...

Position Summary The Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced, high-profile convention and events environment and requires strong organization, professionalism, discretion, and attention to detail. The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support. Key Responsibilities Administrative Support * Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting * Coordinate meetings, prepare agendas, take notes, and track follow-up action items * Manage confidential and sensitive information with professionalism and discretion Communication & Coordination * Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors * Draft, edit, and distribute professional correspondence, reports, and internal communications * Coordinate leadership visits, meetings, VIP walkthroughs, and site tours Operational & Business Support * Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners * Assist with preparation of reports, revenue summaries, presentations, and departmental documents * Maintain organized electronic and physical filing systems for contracts, reports, and records * Support coordination of union-related meetings and compliance documentation as needed Projects & Events Support * Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts) * Support special projects, initiatives, and departmental programs led by the General Manager * Coordinate internal meetings, planning sessions, and team communications Qualifications & Experience * 3-5+ years of executive assistant experience in an administrative assistant or office support role * Experience in hospitality, convention centers, events, or large-scale operations preferred * Experience working with public-sector or municipal partners is a plus * Strong organizational, time-management, and multitasking skills * Excellent written and verbal communication skills * High level of professionalism, discretion, and attention to detail * Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools * Ability to work effectively in a fast-paced, deadline-driven environment Key Competencies * Strong administrative and coordination skills * Professional judgment and reliability * Ability to manage multiple priorities * Detail-oriented with strong follow-through * Service-oriented and team-focused mindset Work Environment & Schedule * 100% Onsite position at Moscone Center * Flexibility is required during peak event periods and leadership visits COMPENSATION: $36.00-$39.00 per hour.

Created: 2026-04-02