Human Resources Coordinator; UBMD Internal Medicine

Fiscal Year 2025-2026 Position Title Human Resources Coordinator; UBMD Internal Medicine Posting Category Staff Department Medicine Posting Number U260009 Posting Link Employer University Affiliates Appointment Term Position Type Posting Detail Information Position Summary UBMD Internal Medicine, in the Department of Medicine, is seeking applicants for a full-time Human Resources Coordinator. The Human Resources Coordinator (HRC) will be responsible for providing support to the Human Resources Department with overall human resources activities including onboarding, benefits, separations, job descriptions and special projects. They will assist other Human Resources team members as needed. They are responsible for: * Assisting with onboarding of all new hires to include conducting reference checks, scheduling background/drug screens, fulfillment of new hire packets, obtaining parking privileges and badges, office space, payroll input, etc. * Updating specific systems/checklists for all new hires including staff directory, scanning/filing personnel files, etc. * Coordinating and tracking all staff trainings including new staff training requirements, as well as annual trainings (i.e. sexual harassment). * Updating job descriptions, physician vacation/sick time tracking, employee performance process, monthly exclusionary reporting and employee surveys. * Assisting with special projects as assigned by the Director of HR or other administrator/HR representative. About The University at Buffalo The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo. University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities. Minimum Qualifications * High School diploma required, Associates Degree preferred (with concentration in HR) Preferred Qualifications * Minimum of four (4) to five (5) years' experience in administrative support role, preferably in HR. * Excellent verbal and written communication, multi-tasking, attention-to-detail and organizational skills required. * Above-average skills in all Microsoft Office applications. Physical Demands Salary Range $22.50 - $24.00/hour Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Job Type Full-Time Campus Off site location Posting Alerts Special Instructions Summary All applicants must apply via UB Jobs. Is a background check required for this posting? No Background Check Notification Contact Information Contact's Name James Kilmer-Lawler Contact's Pronouns Contact's Title Director of Human Resources Contact's Email Contact's Phone 716-558-7598 Posting Dates Posted 02/26/2026 Deadline for Applicants Open Until Filled Date to be filled References Number of References Required 3 Reference Cutoff Date Instructions to Applicant

Created: 2026-04-02