Procurement Management

Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 02/13/2026 Requisition Number PRN44287B Job Title Procurement Management Working Title Assoc Dir Office of Software Licensing Career Progression Track M00 Track Level M5 - Associate Director FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary M,T,W,Th,F 8AM - 5 PM VP Area President Department 01560 - OFFICE OF SOFTWARE LICENSING Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 100,000 - 150,000 Close Date 05/13/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Associate Director Office of Software Licensing Direct/Manage/Supervise component purchasing specialists and procurement specialists. Develop and implement business plans, policies, and procedures. Collaborate with other departments to prioritize procurement needs. Evaluate results within business unit to determine if organizational objectives are being met. Analyze and resolve procurement issues such as budget impact, investigation of supply sources, proposals, bids, etc. May act as first point of contact for outside vendors in the absence of a dedicated Vendor Relations specialist. Responsible for leading the University IT department's vendor management and contract negotiation efforts. This role places a strong emphasis on purchasing and negotiating enterprise software agreements, including major vendors such as Microsoft and Adobe. Key responsibilities include negotiating IT contracts, managing vendor relationships, and ensuring all IT contracts are centrally stored and maintained. The position also ensures timely contract renewals and conducts vendor due diligence and market analysis to select the most effective and cost-efficient solutions for each IT project. Works collaboratively with central IT as well as IT managers across departments campus-wide. Actively promotes the value and benefits of central IT services to both vendors and the broader campus community. Oversees all functions, duties, and responsibilities of the University of Utah Office of Software Licensing. The office negotiates software licensing agreements and manages licenses acquired under those agreements. It provides software licensing products and related support to University of Utah students, staff, and faculty; University of Utah Hospitals and Clinics; the Utah State Board of Regents; and 15 additional colleges and universities across the State of Utah. Learn more about the great benefits of working for University of Utah: benefits.utah.edu The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget. Responsibilities Associate Director, Office of Software Licensing Direct/Manage/Supervise component purchasing specialists and procurement specialists. Develop and implement business plans, policies, and procedures. Collaborate with other departments to prioritize procurement needs. Evaluate results within business unit to determine if organizational objectives are being met. Analyze and resolve procurement issues such as budget impact, investigation of supply sources, proposals, bids, etc. May act as first point of contact for outside vendors in the absence of a dedicated Vendor Relations specialist. Third-level manager. Manages the activities of first-level and second-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills. Requires a bachelor's (or equivalency) + 10 years or a master's (or equivalency) + 8 years of directly related work experience. This is an Associate Director-Level position in the Management track. Job Code: M23595 Grade: M23 As Associate Director, you will: * Lead and supervise a small team responsible for managing the University's software licensing portfolio, including negotiating and onboarding new agreements, overseeing renewals, coordinating deployments, and ensuring license compliance. * Monitor all software licenses and agreements to ensure compliance, optimize usage, and maximize value for spend, including providing required reporting and documentation. * Oversee the timely and accurate completion of internal software service requests, ensuring high-quality customer service and effective delivery to campus stakeholders. * Collaborate closely with IT Services, Finance, Procurement, USHE partner organizations, and departments across the University to support software licensing operations. * Develop and maintain strong relationships with software vendors and external partners to ensure smooth, cost-effective, and compliant license delivery. * Provide leadership, performance management, and professional development for team members, fostering a culture of accountability, service excellence, and continuous improvement. * Manage departmental operations, including budget oversight, documentation, equipment, timekeeping, and other administrative duties as assigned. Minimum Qualifications EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Associate Director, Procurement Management: Requires a bachelor's (or equivalency) + 10 years or a master's (or equivalency) + 8 years of directly related work experience. Preferences * Strong interpersonal and relationship-building skills, with the ability to work effectively across diverse stakeholder groups. * Demonstrated experience negotiating enterprise-level software agreements at both the USHE and institutional (University) level. * Advanced Microsoft Excel skills, including data analysis, reporting, and license tracking. * Experience managing complex software licensing environments and ensuring compliance. * Proven ability to analyze vendor proposals, pricing models, and market trends to support strategic decision-making. * Experience leading or mentoring a team, with a focus on collaboration and continuous improvement. Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: Online reports may be submitted at oeo.utah.edu This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * What is your highest level of completed education? * None * High School Diploma or Equivalent * Associate Degree * Bachelor's Degree * Master's Degree * Doctorate Degree * * How many years of related work experience do you have? * Less than 2 years * 2 years or more, but less than 4 years * 4 years or more, but less than 6 years * 6 years or more, but less than 8 years * 8 years or more, but less than 10 years * 10 years or more, but less than 12 years * 12 years or more, but less than 14 years * 14 years or more Applicant Documents Required Documents * Resume Optional Documents * Cover Letter

Created: 2026-04-02