Facilities Manager

At the City of Plano, our values make us who we are and guide us as we SERVE our city. As members of Team Plano, our organizational Values (what is most important to us) make up the acronym, SERVE (Stewardship Engaged Respectful Visionary Excellence). Job Details Are you looking to be part of a team that serves our community with purpose and pride? Do you see opportunities to make a positive difference wherever you go? At the City of Plano, we believe that through our employees, we make the ordinary extraordinary. Guided by our Organizational DNA: Adaptable • Professional • Relationship-Focused • Outcomes-Based We deliver high-quality services that support the daily operations of our organization and enhance the experience of those who live, work, and visit Plano. If you share these values and bring strong project management and supervisory experience, we invite you to apply for our next Facilities Division Manager. Under the direction of the Director of Engineering, the Facilities Division Manager leads a dedicated team responsible for maintaining City facilities as safe, functional, and welcoming as possible. This role plays a key part in shaping the environments where employees and residents work, visit, and connect. From coordinating renovation and repair projects to guiding custodial and maintenance partners and setting priorities for daily operations, the Facilities Division Manager ensures that every project is completed with excellence and that City standards are upheld at every step. The ideal candidate is a proactive problem solver who brings strong organizational skills and a talent for coordinating people, schedules, contractors, and resources. They thrive in a dynamic environment, support their team with confidence, and consistently drive projects forward to successful completion. The target annual range for this position is $103,000 - $155,000. As a valued Team Plano member, you will receive numerous benefits: This role is 100 percent on-site; the City does not offer hybrid or remote options. The City of Plano Engineering Department will cover the cost of Professional Engineer (PE) license renewals and one professional engineering organization membership. Active participation in professional engineering organizations is encouraged and supports continued engagement through payment of one annual membership fee. As a valued Team Plano member, you will receive numerous benefits: Comprehensive medical, dental, and vision plans Membership in the Texas Municipal Retirement System (TMRS), in which the City matches contributions 2:1 upon retirement Enrollment in the Retirement Security Plan (RSP) which is fully funded by the City Up to three weeks of paid vacation Up to three weeks of paid sick leave per year Nine paid holidays Tuition Assistance Free Library Card Free recreation center membership And so much more! Learn about our benefits here. Every person matters. Every job has purpose. Together we make a difference. Join Team Plano! Under administrative direction, the Facilities Manager plans, directs, and oversees all activities within the Facilities Services Division, including facility maintenance, preventive maintenance programs, maintenance-related construction projects, remodels, and custodial services. This position provides strategic leadership to ensure City facilities are safe, reliable, efficient, and well maintained while delivering high-quality service to internal departments and the community. Examples of ESSENTIAL JOB FUNCTIONS Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Manages daily operations of the Facilities Services Division, including supervision of assigned staff; plans, coordinates, and evaluates work activities; establishes and maintains performance and customer service standards; provides training, counseling, and performance evaluations. Conducts regular meetings with staff to review schedules, budgets, project progress, workload, and problem resolution. Ensures safe work practices for all employees and division activities. Oversees maintenance-related repair, renovation, and small capital improvement projects and coordinates with other City departments responsible for larger capital facility projects. Prepares and manages the division's annual budget; monitors expenditures, recommends purchases, and presents budget adjustments as needed. Develops technical specifications and provides guidance on materials, equipment, and contractor-provided services. Develops, implements, and continuously improves preventive and predictive maintenance programs to extend facility life, reduce emergency repairs, and optimize resource allocation. Utilizes Computerized Maintenance Management Systems (CMMS), asset lifecycle management practices, and operational metrics to monitor facility performance and improve maintenance efficiency. Manages service contracts related to building repair, maintenance, and facility improvement work. Participates in the preparation and evaluation of bid, RFP, and RFQ documents related to maintenance and repair services. Represents the Facilities Services Division in coordination with other City departments, elected officials, outside agencies, and the public. Inspects City facilities to identify maintenance needs and ensure compliance with applicable codes and safety standards. Responds to and resolves complaints from employees, building occupants, and citizens. Ensures timely completion and documentation of work orders, records, and reports. Assists with workload coverage and may perform hands-on support during peak activity periods. Must be available for on-call duty, nights, and weekends as required. Regular and consistent on-site attendance during the assigned schedule is essential. Marginal Duties: Performs other duties as assigned. Typical Decisions : The incumbent makes key decisions regarding the allocation of resources and budgets for facility maintenance and repair projects. Determines priorities and scheduling for maintenance, renovation, and improvement activities to ensure facilities remain safe, functional, and compliant with applicable standards. Minimum Qualifications: Knowledge of: Principles and practices of management and administration within a municipal facilities division, including building maintenance, custodial operations, and maintenance-related construction. Preventive and predictive maintenance strategies and modern facilities management practices, including performance metrics and technology-enabled workflows. Planning, design, and execution of renovation and repair projects. Budget development, fiscal management, and resource allocation. Windows-based applications used in Facilities Management. Reading and interpreting engineering drawings, specifications, and codes, along with a solid understanding of state and local construction and safety standards. Skill in: Clear and effective verbal and written communication, with the ability to convey technical and operational information across all levels of the organization. Leadership, supervision, and staff development that promote accountability and teamwork. Problem solving and conflict resolution involving multiple stakeholders. Building and maintaining productive working relationships with staff, contractors, and partner departments to support safe, reliable, and high-quality operations. Education: Bachelor's degree in construction management, engineering, facilities management, business, public administration, or related field preferred. Experience : Five (5) years of progressively responsible experience in facilities maintenance, facilities operations or construction management experience including three (3) years of supervisory experience. Experience managing maintenance operations for multiple facilities or a large building portfolio is highly desirable. Preferred Certifications: Professional certifications or licenses related to facilities management, building systems, or maintenance operations are desirable. Examples include: • IFMA Certified Facilities Manager (CFM) or Facilities Management Professional (FMP) • Licensed Mechanical, Electrical, or Plumbing contractor • Master Electrician, Master Plumber, or HVAC Contractor license • Certified Energy Manager (CEM) • Other relevant facilities management or building systems certifications Required License(s) : Texas Class C driver's license (must obtain within 30 days of hire per state law). Conditions of Employment : Must pass a drug test, driver license check, criminal history background check, periodic CJIS background check (for positions requiring access into Police buildings) and social security number verification check. Physical Demands and Working Conditions : This is an office and field classification. May be subject to exposure to extreme weather conditions, hazardous chemicals, fumes, toxic waste, unsafe and unhealthy building conditions, and rough or unstable terrain. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects . The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required. The position also requires meeting the essential requirements of the Physical Demands and Working Conditions, with or without reasonable accommodation. Equal Employment Opportunity Equal Opportunity Employer - EOE/M/F/V/D Open positions are subject to close without notice.

Created: 2026-04-02