Accounts Payable Manager

We are a dynamic, mission-driven litigation firm located in Los Angeles, California, committed to advocating for consumers' rights and pursuing justice under California law. Our firm is known for its strategic litigation, collaborative team culture, and commitment to the professional development of our attorneys.Accounts Payable ManagerPosition SummaryThe Accounts Payable Manager is responsible for overseeing all aspects of the firm's accounts payable function, ensuring accurate, timely, and compliant processing of vendor payments and expense reimbursements. This role manages vendor relationships, supervises AP processes and staff (if applicable), and works closely with firm leadership to maintain strong financial controls and efficient workflows.Key ResponsibilitiesAccounts Payable OperationsOversee the end-to-end accounts payable process, including invoice intake, coding, approval routing, and payment processingEnsure all vendor invoices are reviewed for accuracy, proper authorization, and compliance with firm policiesManage payment cycles (checks, ACH, wires, credit cards) to ensure timely and accurate disbursementsMonitor accounts payable aging and resolve past-due or disputed items proactivelyMaintain strong internal controls to prevent errors, duplicate payments, or fraudVendor ManagementManage vendor onboarding and maintenance, including W-9 collection and vendor record accuracyServe as the primary point of contact for vendor inquiries and issue resolutionTrack and maintain vendor contracts, service agreements, and recurring subscriptionsReconcile vendor statements and investigate discrepanciesAssist with 1099 preparation and year-end vendor reportingAccounting & ReconciliationEnsure proper expense coding to general ledger accounts and cost centersReconcile accounts payable subledger to the general ledger monthlySupport month-end and year-end close activities related to accounts payableCoordinate with the firm's accounting team and external CPA during audits and financial reviewsProcess Improvement & LeadershipDevelop, document, and enforce AP policies and proceduresIdentify opportunities to improve efficiency through automation, workflow improvements, and system enhancementsTrain and supervise AP staff, if applicable, including workload management and performance oversightCollaborate with department leaders to support budgeting and expense managementRequirementsQualificationsBachelor's degree in Accounting, Finance, or related field (preferred)5+ years of accounts payable experience, with prior supervisory or managerial experience preferredExperience in a law firm or professional services environment strongly preferredStrong knowledge of AP best practices, internal controls, and 1099 reporting requirementsProficiency with accounting systems and AP software (e.g., QuickBooks, NetSuite, SAP, or similar)High attention to detail, strong organizational skills, and ability to manage multiple deadlinesExcellent communication and vendor-management skillsBenefitsWe're committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:401(k) with Employer Match - Plan for your future with confidence and company support.Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy.Short-Term, Long-Term Disability & Life Insurance - Financial protection for life's unexpected events.Paid Parking - Convenient and covered, so you can focus on your day.Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters.Employee Referral Program - Earn rewards for introducing talented individuals to our team.Employee Assistance Program (EAP) - Confidential resources for personal and professional support.Employee Discount Program - Access to exclusive savings on a variety of products and services.Salary: $90,000-$120,000

Created: 2026-04-02