Project Administrator

Project AdministratorDepartment: Haverford Square by MetropolitanEmployment Type: Full TimeLocation: PhiladelphiaDescriptionMetropolitan Companies is looking for a Project Administrator to join our growing team! The Project Administrator is a multi-faceted position that will provide administrative support to the Project Managers for multifamily apartment projects as part of our Haverford Square by Metropolitan division. The person in this role oversees a wide array of administrative tasks that help ensure a project moves forward in a timely, organized, and efficient manner. This role will be based out of our Philadelphia, PA office. If you want to join a growing company, then this is the role for you!Key ResponsibilitiesResponsibilities:Maintain project directory and distribution lists, communicate with trade partnersPrepare subcontracts and work orders; request lien waivers Assist with project budget maintenanceEnter and review trade partner invoices with Project Manager guidance and sync with ERP when requiredAssist in maintaining accurate documentation for billing and lien waivers. Assist Project Manager with processing RFI submittals and COs as directed by Project Manager through Procore.Assist with submittal process and workflowsSchedule and prepare for meetings; record and distribute meeting minutes.Maintain drawing log and distribute drawingsAssist in maintaining weekly schedule distribution for the projects as directed by the Project ManagerPerform other duties as assigned and requiredSkills, Knowledge and ExpertiseCompetencies:Possess great organizational skillsTakes initiative to help the team complete tasksExcellent time management skillsAbility to multi-task, prioritize and work under pressure in a team-oriented, fast-paced environment Exceptional verbal and written communication skillsRequirements:High School Diploma or GEDBasic computer skills (Microsoft 365, DocuSign, Adobe)Valid Driver's License and reliable transpiration are required Preferred:Previous experience in an administrative or project based role in is helpfulBasic knowledge of construction industry and terminologyFamiliarity with construction management software packages BenefitsMedical/Dental/Vision InsuranceVoluntary Benefits (Life Insurance, Short-term & Long-term Disability)Health Savings Account (HSA)401kHoliday Pay Paid Time OffBonus ProgramEmployee Referral Program

Created: 2026-04-02