Medical Office Manager

Location Forum Health Bloomingdale Full-Time/Part-Time Full-Time Exempt/Non-Exempt Exempt Compensation $60,000 - $65,000 annually Description Company OverviewAt Forum Health, we're leading the charge in personalized, functional, and integrative medicine. As a nationwide network of providers, we help patients uncover the root causes of their symptoms and create custom plans that empower lasting wellness. Our mission is driven by innovation, connection, and a deep commitment to transforming lives.SummaryThe Medical Office Manager position is a critical role for the medical practice. This position supports a wide range of human resource functions by providing front line response, oversight of daily non-clinical practice operations, and the patient flow of the designated practice. The Medical Office Manager engages in leadership decisions to ensure the continued delivery of high-quality patient care and engagement while maintaining a state of profitability and growth, and compliance with governmental regulations. This position is responsible for the management of office administrative personnel and engagement with office medical staff personnel.Key Responsibilities. Other duties may be assigned Responsible for the financial management and financial performance of the medical practice to maintain a state of profitability and growth. Responsible for the day-to-day operations of the medical practice. Supervises and ensures adherence to Company culture, policies, procedures, and standards regarding quality assurance, customer service, registration, financial counseling, productivity, confidentiality, data entry, record retention, charting, billing and collection, cash posting, and the physical facility. Maintains efficient patient care flow through a team approach by planning and implementing customer and staff scheduling in conjunction with clinical staff leadership. Oversee appropriate scheduling of customer visits and smooth, efficient clinic flow to maintain financial integrity and stability of the practice operation. Accountable for internal and external customer service, including troubleshooting when there is a complaint, and proactive process improvement address. Develops and maintains productive relationships through effective and timely communication. Responsible for holding staff accountable for data accuracy and productivity, efficient workflow, measuring indicators and analyzing processes to improve practice performance. Assists in the recruitment, onboarding, performance evaluation, and offboarding process of staff to build and maintain a high-performing team. Supervises inventory, ordering and control of all medication, supplies, and equipment needed to deliver practice services. Ensures compliance with all federal, state and local regulations related to the operations of the medical practice. Ensures compliance with HIPAA, OSHA, labor laws, and confidentiality policies in dealing with customers and staff. Coordinates internal and external meetings and conference attendance. Analyzes data from practice to evaluate trends in growth and productivity Recommends and develops new approaches, policies, and procedures to continually improve the efficiency of the practice and the services performed. Travel as needed to meet business objectives (estimated travel up to 15%).What You'll Bring Bachelor's degree in healthcare administration, Business Administration, or a related field A minimum of 5 years of medical office experience, 2 years in a supervisory or management capacity Excellent communication and people skills Preference will go to candidates with over 6 years of experience, knowledge, and experience in all aspects of billing, regulations related to Medicare, Medicaid, commercial insurance, and HIPAA and labor law. A passion for customer service and living a life dedicated to health & wellness a plusCompensation & Benefits Salary: The annual base salary range for this position is $60,000 - $65,000 annually. Annual base salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and or licensures. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations Location: Onsite, Bloomingdale, IL Benefits: 401(k), 401(k) matching, Health Insurance, Dental Insurance, Life Insurance, Vision Insurance, Paid Time Off Visa Sponsorship: Applicant must be authorized to work in the United States without the need for sponsorship now or in the future.We are located at303 East Army Trail Road, Ste. 304Bloomingdale, IL 60108Why Join UsYou'll join a collaborative, growth-oriented organization that's redefining healthcare through innovation and compassion. We offer competitive compensation, benefits, and the opportunity to make a meaningful impact every day.EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications.

Created: 2026-04-02