Shipping Coordinator

Position SummaryThe Shipping Coordinator communicates with logistic companies and schedules transport for outgoing shipments, and acts as the point of contact for incoming/outgoing truck drivers.Duties and Responsibilities• Process documents for new shipments, including bills of lading, warehouse releases, and order acknowledgments.• Obtain freight quotes from multiple carriers.• Schedule and confirm outgoing shipments for non-customer pickups.• Schedule and confirm appointments for outbound and inbound orders.• Ensure accuracy of paperwork such as bills of lading, warehouse releases, and order acknowledgments, custom documents (commercial invoices, VGMs, etc).• Enter order shipment confirmations into computer using software such as JD Edwards and DSI.• Inform Customer Service timely regarding inventory stock for potential orders.• Maintain accurate files of shipping records.• Prepare and provide ad hoc reports to Management and Customer Service.• Perform additional duties as required.Job RequirementsEducation and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.• High school diploma, GED, or equivalent• 2 years' experience in Logistics or related field• Experience using MS Office (Word, Excel, Outlook, etc.)Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• Excellent verbal and written communication skills.• Ability to analyze and probe in order to determine root cause of issues; utilize solid decision-making skills to determine viable solutions.• Demonstrated knowledge of Microsoft Office, with proficiency in Excel.• Ability to learn and adapt to various operating systems and software.• Strong analytical and problem-solving skills.• Strong attention to detail.Language Skills:• Ability to read, write, and speak English; bilingual in Spanish preferredPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• While performing the duties of this job, the employee is regularly required to talk or hear.• While performing the duties of this job, the employee is regularly required to use hands to handle and feel; reach with hands and arms.• The employee is frequently required to stand, walk, stoop, kneel, and crouch.• Possess the ability to fulfill office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time, performing computer entry, participating in filing activity, and lifting and carrying office supplies (paper reams, mail, etc.).• The employee is regularly required to perform fine hand manipulation (keyboarding).• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.• May require more than 40 hours per week to perform the essential duties of the position.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• This position works in a warehouse and office environments.• This position may work in extreme heat or cold (weather).• This position may work near airborne particles.• The noise level is usually moderate to loud.

Created: 2026-04-03