TMD - Accountant III (Accounts Payable and Travel Lead)

TMD Accountant III (Accounts Payable and Travel Lead) Organization: TEXAS MILITARY DEPARTMENT Primary Location: Texas-Austin Work Locations: Camp Mabry Training Site 2200 W 35th STREET Austin 78703 Job: Business and Financial Operations Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40.00 Travel: Yes, 5 % of the Time Salary (Pay Basis): 4,800.00 - 5,300.00 (Monthly) Number of Openings: 1 Overtime Status: Non-exempt Closing Date: Ongoing Performs moderately complex (journey-level) accounting work for the Financial Department. Work involves maintaining, preparing, posting, and balancing accounting and financial statements, preparing and posting complex vouchers in the Centralized Accounting and Payroll/Personnel System (CAPPS), and preparing reports. Reports to the Accounting Manager and works under general supervision, with limited latitude for the use of initiative and independent judgment. Work Hours: Monday - Friday, 8 hours a day, 40 hours a week Essential Job Functions and Responsibilities: Provides technical assistance to accounting staff on processing transactions and other activities. Audits and monitors error reports using Uniform Statewide Accounting System (USAS) and CAPPS and initiates corrective actions. Researches and resolves past due amounts, fees, fines and/or taxes. Prepares periodic analyses of program fund balances and expenditures and prepares technical reports on program estimates, expenditure data and budget items. Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and with state and federal statutes. Classifies, codes, posts and balances financial and accounting documents and records for federally funded programs of the Master Cooperative Agreement as well as state funded programs. Reviews agency accounting records, such as expenditure, fund, appropriation, expense, and revenue collection records of federally funded programs and ensures agency assets are accounted for properly. Maintains adequate records of federal program expenditures, funds, appropriations and expenses, and revenue collected and deposited. Maintains systems and controls necessary to provide accurate accounts of expenditures and/or budget balances for agency programs. Researches and reconciles discrepancies in accounts, bank statements, credit card statements, or appropriation balances and report findings. Assists in making recommendations for improvements, adaptations or revisions to the accounting system and accompanying procedures. Computes, analyzes, prepares, and processes purchase or travel vouchers and encumbrances, utilizing the accounts payable system and maintains related documentation. Processes complex payments and ensures monthly reconciliation. Prepares, processes, and validates journal vouchers, accounting documents and transactions, and initiates corrective action where necessary. Verifies, audits, and performs reconciliation of payment vouchers between reports, vouchers, and warrants or direct deposits. Tracks invoices to ensure payments are made in a timely manner. Recommends improvements, adaptations or revisions to the accounting system and accompanying procedures. Mentor, train and assist with Accountant II team members. Assist with keeping Accountant II and Accountant III processes current and providing back up to Accountants II as needed. May provide guidance to others. Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook. May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends. Performs related work as assigned. Qualifications Minimum Qualifications: Graduation from an accredited four-year college or university is required. (Substitution allowed) Preferred Education: Graduation from an accredited four-year college or university with major coursework in business, accounting, finance, or related field preferred. Experience: Three years' experience in accounting and financial operations is required. Experience using Microsoft Office to include Outlook, Word, Excel and Access is required. Preferred Experience: Experience in managing federal and/or other funding agreements is preferred. Experience in State or local government accounting is preferred. Experience using USAS (Uniform Statewide Accounting System) and TINS (Texas Identification Number System) is preferred. Experience using CAPPS is preferred. Substitution Allowed: Additional years of full-time experience in accounting and financial operations may substitute for required education on a year-per-year basis. Registration, Certification or Licensure: A valid driver's license is required.The ability to obtain a Texas Driver's License will be required within the first 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct agency business. Other Requirements: Background Investigation. Selected candidate must be able to obtain a CAC and/or pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) form SF85. Completed forms are submitted to OPM for background investigations. Eligibility to Work in the U.S. The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Sponsorship. Candidates must be eligible to work in the United States without requiring sponsorship. Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at Knowledge, Skills and Abilities: Knowledge of: state and federal laws and regulations relevant to government accounting, generally accepted accounting principles and procedures affecting maintenance of accounting records and of automated accounting systems; and accounting and management principles and practices. Skill in: communicating effectively both orally and in writing, organization and attention to detail, managing several projects simultaneously and meeting deadlines, using office equipment such as copiers, printers, and fax machines; and operating a personal computer with Microsoft applications to include Access, Excel, Word, and Outlook. Ability to: interpret and apply accounting theory, work accurately with numerical detail, analyze, consolidate and interpret accounting data, prepare complex and concise reports, such as status and aging reports, within required timeline, interpret policies, procedures, and regulation, organize and prioritize workload, establish effective working relationship with supervisor, co-workers, subordinates, customers, and work in a military environment. Physical/Working Conditions: Position required to work 8:00am to 5:00pm with one hour for lunch, Monday thru Friday. Work is performed in a sedentary office setting, spending more than 80% of the time sitting at a desk. Work requires extensive use of a personal computer and telephone. The position may periodically require the ability to lift, carry, move and/or set up equipment and materials weighing up to 20 pounds. Military Employment Preference: If you qualify for a Military Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Military Employment Preference can be granted. Currently Serving U.S. Armed Forces or Texas National Guard - Statement of service memo Veteran DD Form 214 (or Equivalent) Disabled Veteran - VA Civil Service Preference Letter Spouse of a member of the United States Armed Forces or Texas National Guard serving on active-duty Marriage certificate and verification of duty status (active-duty orders, PCS orders, statement of service) S

Created: 2026-04-03