Talent Acquisition Specialist ( Human Resources ...

VALLEY MEDICAL CENTER JOB DESCRIPTION The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization. TITLE: Talent Acquisition Specialist JOB OVERVIEW: The Talent Acquisition Specialist supports the Talent Acquisition team in implementation and administration of Valley Medical Center's comprehensive recruitment programs that support the efforts in recruiting a world class workforce. These duties include coordinating the employment process in moving from an applicant to becoming an employee, including all pre-employment paperwork, requesting reference and background checks, in addition to other required processes and procedures. DEPARTMENT: Human Resources WORK HOURS: Full time; Typical hours are Monday - Friday 7:30 - 4 or as arranged. REPORTS TO: Director, Talent Acquisition & Onboarding PREREQUISITES: * Bachelor's degree in Business, Human Resources or relevant field, required. Relevant and applicable experience may substitute degree requirement. * Minimum three years relevant experience in an HR Assistant, HR Coordinator, Talent Acquisition Coordinator, or similar role, preferred. * Experience with Applicant Tracking systems, required. * Highly proficient with Microsoft Suite including Word and Excel; strong HRIS experience. QUALIFICATIONS: * Able to identify and resolve problems in a timely manner while gathers and analyzes information skillfully. * Must always maintain strict confidentiality. * Must demonstrate excellent customer care and focus to assess team member needs. * Must be a team player demonstrating strong teamwork and collaborative skills while delivering excellent customer service. * Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. * Strong written and verbal communication skills in a diverse population. * Adapts to changes in the work environment manages competing demands and can deal with frequent change, delays or unexpected events. * Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with professionalism and confidentiality. * Able to work independently with little or no supervision. * Able to make independent decisions/judgments about work priorities; requires initiative and independent judgment in non-routine matters. * Requires the ability to organize and prioritize work and to handle multiple demands simultaneously. * Presents numerical data effectively and is able to read and interpret written information. * Prioritizes and plans work activities, uses time efficiently and develops realistic action plans. * Able to follow instructions, responds to management direction and solicits feedback to improve performance. UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT AND WORKING CONDITIONS: See Generic Job Description for Administrative Partner. PERFORMANCE RESPONSIBILITIES: * Generic Job Functions: See Generic Job Description for Administrative Partner. * Essential Responsibilities and Competencies: * Provides varied administrative support within the Talent Acquisition team in support of recruitment and onboarding related activities. * Serves as a resource to all new team members as it relates to recruitment and onboarding activities. * Perform customer service functions via telephone, e-mail and in person in support of Talent Acquisition programs. * Coordinate the employment process, including but not limited to ensure all new hire and pre-hire paperwork is completed, references are submitted, background checks and drug screenings are ordered. * Manage all process issues with candidate drug screenings and background checks. * Prepares requisitions for recruiters to post, ensuring compliance and accuracy and assist with requisition closing in ATS. * Supports the development of and assists with the administration of organization-wide recruitment programs, ensuring they align with Valley Medical Center's goals and industry best practices. * Ensures accurate and timely record keeping, reporting and updating of new employee information, personnel files and records. * Complete all post New Employee Orientation activities, ensuring employee files are complete and ready for filing. * Perform necessary audits to ensure compliance with all state, and federal regulatory guidelines. * Collaborates with multi-disciplinary teams to develop internal communication avenues and ensures the accuracy of information posted on company portals or other forms of communication. * Maintains Talent Acquisition SharePoint to ensure accurate information and documentation is posted. * Facilitates and executes employee referral and sign on incentives. * Attend recruitment job fairs on behalf of Valley Medical Center. * Responsible for Talent Acquisition internal audit requests * Assist internal and external applicants with online applications, respond to inquiries involving the employment process. * Supports the TA Partners, assisting them with daily tasks and duties as directed. * Assist with Recruiting processes. * Maintain understanding of company hiring policies and procedures. * Assist Talent Acquisition Partners and HR Leadership with various special projects. * Assist with HR front desk coverage and backup support when needed. * Performs other duties as assigned. Created: 2/25 Grade: NC-03 FLSA: NE CC: 8650 #LI-Hybrid Job Qualifications: PREREQUISITES: * Bachelor's degree in Business, Human Resources or relevant field, required. Relevant and applicable experience may substitute degree requirement. * Minimum three years relevant experience in an HR Assistant, HR Coordinator, Talent Acquisition Coordinator, or similar role, preferred. * Experience with Applicant Tracking systems, required. * Highly proficient with Microsoft Suite including Word and Excel; strong HRIS experience. QUALIFICATIONS: * Able to identify and resolve problems in a timely manner while gathers and analyzes information skillfully. * Must always maintain strict confidentiality. * Must demonstrate excellent customer care and focus to assess team member needs. * Must be a team player demonstrating strong teamwork and collaborative skills while delivering excellent customer service. * Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. * Strong written and verbal communication skills in a diverse population. * Adapts to changes in the work environment manages competing demands and can deal with frequent change, delays or unexpected events. * Ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with professionalism and confidentiality. * Able to work independently with little or no supervision. * Able to make independent decisions/judgments about work priorities; requires initiative and independent judgment in non-routine matters. * Requires the ability to organize and prioritize work and to handle multiple demands simultaneously. * Presents numerical data effectively and is able to read and interpret written information. * Prioritizes and plans work activities, uses time efficiently and develops realistic action plans. * Able to follow instructions, responds to management direction and solicits feedback to improve performance.

Created: 2026-04-03