Registrar - Roosevelt - 25-26 School Year

TITLE: Registrar DEPARTMENT: Clerical REPORTS TO: Building Administrator RECEIVES GUIDANCE FROM: Building Principal EVALUATES: N/APOSITION INVENTORY: B22 POSTION TYPE: CLER FLSA STATUS: Non ExemptFT/PT: Full Time DAYS: 260 Calendar days HOURS: 7.50 PAY RANGE: Bargained ESPBASIC FUNCTION: This position is responsible for enrollment, attendance, substitutes, and student records. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the building assigned. ESSENTIAL FUNCTIONS: 1. Prepare and submit transcripts as requested and authorized. 2. Prepare student insurance policy forms, birth certification, driver's education certificates. 3. Prepare payroll for staff; keep record of staff absences. 4. Supervise substitute teachers in the building. 5. Report substitute needs to the substitute office each work day between 6:15 - 6:45 a.m. 6. Prepare daily roster of faculty absences for administration. 7. Enter daily maintenance requests into computer, as they are received. 8. Request records from other schools. 9. Check records for enrollment and drops, updating information on cumulative records and enter on computer. 10. Send out records or copies to other schools. 11. Provide current grade information to teachers for new enrollees. 12. Assist with answering phone; provide back-up assistance in main office as needed. 13. Maintain grade point averages and ranks, using computer. 14. Determine academic eligibility 5 times per year, according to athletic eligibility guidelines. 15. Check in records of 9th graders, apply grade labels and update as needed. 16. With administration check out-of-area enrollments, making sure students are on voluntary transfer list or open enrollment list before they are allowed to enter. 17. Monitor tuition paying students. 18. Keep a current record of personal information on students and record extra-curricular activities. 19. Prepare year-end athletic report. 20. Maintain grade list, check corrections and prepare for binding each year. 21. Work with counselors to determine all graduating seniors have met state and district requirements. 22. Handle preparations for diplomas and commencement programs. 23. Print, stamp and issue transcript for each student. 24. Make diploma and diploma envelope order request. 25. Prepare graduate and drop records for microfilming every 5 years. 26. Attend work on a prompt and regular basis. 27. Maintain confidentiality. 28. Maintain satisfactory and harmonious relationships with public, students, and other employees. 29. Other duties, as assigned. ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position): Attend work on a prompt and regular basis. Maintain confidentiality. Maintain satisfactory and harmonious working relationships with the public, students, and other employees. Assist with other duties as may be assigned. HIRING SPECIFICATIONS:Required: 1. High School Diploma, HiSET or G.E.D. 2. Demonstrated competency in computer usage including Microsoft tools and district software. 3. Basic bookkeeping skills. 4. Ability to operate office equipment. 5. Effective oral and written communication skills. 6. Ability to organize, prioritize and function under pressure and deadlines.Desired: 1. Associates Degree in business or education related field. 2. Previous supervisory experience. PHYSICAL DEMAND: FREQUENCY: Standing Occasional 1% - 32% Walking Occasional 1% - 32% Sitting Constant 67%+ Bending/Stooping Occasional 1% - 32% Reaching/Pushing/Pulling Occasional 1% - 32% Climbing/Stairs Occasional 1% - 32% Driving Occasional 1% - 32% Lifting (25 lbs.) Occasional 1% - 32% Carrying (25 feet) Occasional 1% - 32% Manual Dexterity TasksTelephone Occasional 1% - 32% Computer Frequent 33% - 66% Other Occasional 1% - 32% Working ConditionsInside Constant 67%+ Outside Occasional 1% - 32% Extremes of Temperature/Humidity Occasional 1% - 32%All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check. Approved By: EN Date: 5/2025

Created: 2026-04-03