Accounts Receivable Specialist

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job SummaryThe Accounts Receivable Specialist is responsible accurate billing, payment processing, and customer account support within a fast-paced welding equipment and industrial gas distribution environment. This role ensures timely invoicing, maintains accurate financial records, and supports strong customer relationships by resolving account inquiries and discrepancies. Success in this role requires strong customer service, time management, attention to detail, and a working knowledge of accounts receivable processes. Accountabilities:Billing Verifying accuracy of billing data and correcting order discrepancies prior to invoicing   Generating invoices according to company practices and balances batch totals Assisting with order entry as required, ensuring accurate recording of amounts due bases on items purchased or services rendered  Maintaining and updating customer account information, including contact details and billing requirements  Processing customers' credit card payments and issuing receipts via email when applicable Accounts Receivable Responding to customer inquiries related to billing, payments, and account status  Balancing daily credit card and cash transactions Reviewing, researching, and resolving discrepancies and past-due balances Partnering with Collections Specialist to reconcile accounts and support collection efforts Preparing, posting, verifying, and recording customer payments and accounts receivable transactions  Escalating complex issues to the Accounting Operations Manager, as needed Miscellaneous Assisting with rental and recurring billing processes (cylinder rentals) Providing backup support for incoming calls, including routing and message taking Supporting general customer inquires and providing friendly and professional serve Maintaining organized accounting records through filing, copying, and document retrieval Performing other related duties as assigned Required Skills/Abilities: Working knowledge of accounts receivable and general bookkeeping practices  Strong attention to detail with a high level of accuracy Effective time management and the ability to prioritize tasks in a deadline-driven environment Professional and friendly communication skills with both internal teams and customers Proficiency in Microsoft Office (Word, Excel) and accounting/ERP systems (TIMS experience a plus)  Ability to handle sensitive and confidential information with discretion Strong organizational and problem-solving skills Education/Experience Bachelor’s degree in Accounting or related field preferred; equivalent experience will be considered 1–3 years of accounts receivable, billing, or general accounting experience preferred Experience in a distribution, industrial, or B2B environment is a plus Physical Requirements Prolonged periods of sitting and working on a computer Must be able to lift 15 pounds occasionally Ability to move throughout the facility and access various departments as needed  Nice-to-Have (Industry Specific)  Experience with rental billing (e.g. cylinder rentals) Familiarity with high-volume invoicing and order-based billing environments Understanding of credit terms and customer account management in distribution

Created: 2026-04-04