Accounts Payable Specialist

Accounts Payable Specialist The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. The position involves ensuring accuracy in financial processes, coordinating with various departments, and seeking improvements in efficiency. The role requires handling multiple tasks in a fast-paced environment and collaborating with internal stakeholders and external vendors. Experience in accounts payable with a focus on customer service setting is necessary. The individual is expected to assist with team collaboration, participate in process improvement initiatives, and maintain compliance with internal controls. Responsibilities: Perform the day-to-day processing of all accounts payable transactions for multiple properties Review invoices and statements to ensure all information is accurate, including proper coding of payables Coordinate with personnel with regards to purchase orders Resolve invoice discrepancies with vendors and internal teams, including performing vendor reconciliations Review vendor onboarding documentation and vendor changes and ensure accurate data entry in Yardi Perform weekly check runs, ensuring accurate and timely execution of payments Assist with reconciliation between third party payment processor (Paymode) and Yardi Generate metric reporting Investigate and identify solutions to enhance process efficiencies from invoice approval through payment processing Participate in special projects as required Prepare, issue and file 1099s at year end Assist in responding to audit requests Issue stop payments from banks and reissue checks Respond to year-end audit requests from vendors' accountants Review of expense reimbursements What Success Looks Like: Ability to build strong working relationships with vendors and colleagues Process invoices in a timely manner, ensuring accuracy and prompt resolution of discrepancies with vendors and internal departments Meet or exceed key performance indicators and targets Ensure compliance with company policies and procedures as well as regulatory requirements Contribute to the overall financial health and success of ESRT Required Skills / Abilities: Exceptional written and oral communication skills Outstanding customer service skills Ability to work independently and collaboratively in a fast-paced team environment Excellent analytical, mathematical, and organizational skills Strong proficiency in MS Office (Excel and Word) Education & Experience: 5+ years of experience in Accounts Payable role required Yardi software experience preferred Experience with process improvement and automation preferred Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times What You Can Expect: At ESRT, like our tenants, our employees come from everywhere. We foster a collaborative work environment that captures top talent and cultivates the best ideas. As a Great Place to Work Certified employer, we are committed to maintaining our positive work culture where employees are engaged and can grow and develop. In addition, ESRT employees embody our Company Culture & Success Factors: Adaptable you are a self-starter who's able to quickly digest and execute new processes to work both collaboratively and independently Dynamic you are solutions-oriented, aim to improve processes and implement efficiency, and offer insightful feedback to improve ESRT Dependable you take a strong sense of ownership and accountability over your work Passionate you keep up with industry trends and are excited about the potential to propel the industry forward with a "roll-up-your-sleeves" attitude Curious you consistently look for new ways to work smarter, not just harder Ethical you treat others with respect, act with integrity in how you perform your work, and embrace our collaborative culture Positive you possess a service-oriented attitude with excellent follow through Benefits: Competitive base salary and bonus Health/Dental/Vision insurance Company sponsored Life, AD&D, STD (with Salary Continuation), and LTD Insurance Voluntary Enhanced LTD Program Voluntary Hospital, Accident, and Cancer Programs 401(k) with 100% match up to 5% Paid parental leave Pre-tax transit accounts Employee Assistance Program for emotional, financial, and legal support Well-Being: Generous paid time off Flex remote work time Flex Summer Fridays Employee engagement programs Volunteer time off Continuing education Complimentary Empire State Building Observatory access Complimentary gym membership and other wellness benefits Employee Discount Programs $70,000 - $75,000 a year Salary is based on several factors including but not limited to education, work experience, job location, size of property where applicable, and/or certifications. In addition to your base salary, ESRT provides discretionary annual bonuses. ESRT is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because they drive curiosity, innovation, and the success of our business. We do not discriminate based on race, religion, color, creed, national origin, sex, sexual orientation, gender identity or expression, reproductive choices, age, marital status, veteran status, disability status, pregnancy, parental status, caregiver status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Reasonable accommodations that do not create an undue hardship for the Company are available for applicants and employees with disabilities or sincerely held religious beliefs.

Created: 2026-04-05