Associate Accountant

Associate Accountant Join our winning team, honored on Forbes' list of America's Best Startup Employers for 2025! The Helper Bees (THB) was created to fill an obvious need in an underserved community. Inspired by love and brought to reality through passion and determination, The Helper Bees was founded to empower older adult citizens and their families in their search for quality, affordable in-home care providers. We do this by providing older adults the ability to easily review, choose, and access affordable quality in-home helpers. The Helper Bees mission is to be the best in the world at finding & fulfilling the needs of older adults. At THB, we define our company culture through our Core Values: Quickly iterate through solutions - We move at a fast pace which requires quick iterations to find a path to a repeatable solution Seek ways to create immediate impact - Be thoughtful and proactive in how you make an impact on your team. Actively look for ways to make a fast, positive impact. Bee the teammate you want to work with - We work as a team, help each other and encourage each other Ask questions, answer questions - You can't iterate through solutions if you don't ask the right questions which is why there is an expectation that questions should be asked. When you know the answer, being a good teammate means chiming in to get others up to speed. Take the time to celebrate wins - It's so easy for a team that is heads down to forget about all the great things they've accomplished. That's why we make it a priority to remind ourselves to create space to celebrate wins, big or small. Job Summary: The Associate Accountant supports the day-to-day financial operations of The Helper Bees, with a primary focus on accounts payable. In this role, you will own the AP function end-to-end, from invoice processing and payment execution to vendor reconciliation and documentation, while building broader accounting skills through active participation in month-end close, journal entries, account reconciliations, and audit support. This is a hybrid role based in Austin, TX. This is a ground-floor opportunity for an early-career accountant who wants hands-on ownership of a core financial function today and a clear path toward full-cycle accounting responsibilities as the team grows. Duties/Responsibilities: Prepare and post journal entries for month-end accruals, reclassifications, and standard recurring entries under senior staff guidance. Support month-end close by preparing account reconciliations and supporting schedules. Reconcile bank statements, credit card statements, and other balance sheet accounts to ensure accuracy of financial records. Assist in the preparation of financial reports and management summaries as needed. Process vendor invoices including verification, GL coding, approval routing, and system entry. Prepare and execute scheduled provider payment processes (ACH, wires, checks). Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries. Maintain AP records, W-9 documentation, and vendor master file. Monitor AP aging reports and flag items for payment prioritization. Process employee expense reports and corporate credit card statements. Ensure all payments comply with company policies, procedures, and tax requirements. Collaborate with operations, accounts, and other teams to resolve accounting inquiries. Support internal and external audit requests with documentation. Other duties may be assigned as needed. Performance Metrics: Provider Payment Execution: Two scheduled provider payment processes are completed each month by the established target date, with payments accurately directed and properly documented. Month-End Close Contribution: Assigned account reconciliations and journal entries are completed by the close deadline with no material errors requiring rework. Vendor and Stakeholder Responsiveness: Vendor inquiries and internal accounting questions are acknowledged within 1 business day and resolved within 3, with discrepancies documented and escalated appropriately. Requirements: Required Skills/Abilities: Strong attention to detail and accuracy in data entry Solid understanding of basic accounting principles Proficiency in Microsoft Excel, including lookups, pivot tables, and basic formulas Ability to prioritize tasks and meet deadlines in a fast-paced environment Strong written and verbal communication skills Must be 18 years of age or older Education and Experience: Bachelor's degree in Accounting, Finance, or related field preferred. Previous experience in an accounting or finance role. Experience with NetSuite or similar cloud-based ERP/accounting software. Proficiency in Microsoft Office Suite, particularly Excel and Word. Familiarity with AP automation tools or electronic payment platforms. Physical Requirements: Ability to remain at your designated workstation for the duration of the workday Constantly operates a computer and other office productivity machinery, such as a phone and Voice over Internet Protocol (VoIP). The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations. The ability to observe details at close range (typically on a computer screen) This position is a hybrid role and will require the candidate to be in The Helper Bees physical office multiple times each week, and during special events as needed. During remote work days, this position offers the flexibility of remote work at approved locations within the United States. Candidates must have a reliable internet connection and a designated work environment conducive to professional phone calls and sensitive data. Enjoy the convenience and comfort of working remotely while contributing to our team's success. The Helper Bees is committed to building a workplace where diversity, equity, and inclusion are valued and prioritized. We are an equal opportunity employer that welcomes all qualified applicants without discrimination based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any non-merit based or legally protected grounds. The Helper Bees provides reasonable accommodations to qualified individuals with disabilities during the job application and interview process. To request accommodation, please let your recruiter know. As part of our standard hiring process, selected candidates may be required to undergo a background check and/or drug screen. The Helper Bees adheres to applicable federal, state, and local laws regarding these screenings, and the results will be considered in accordance with applicable regulations. The Helper Bees was recently made aware of a fraudulent entity posing as our organization and requesting personal information. Please be aware of and protect yourself from scams. 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Created: 2026-04-05