Patient Access Rep- Medical Records

Front Desk Coordinator Must be willing to work both Grapevine and Keller locationsGENERAL SUMMARY OF DUTIES: Greet all visitors to the facility. Scan patient IDs and insurance card(s). Ensure all new patient paperwork is completed, signed and dated. Collect appropriate co-pay and/or deposits, collect past due balances, balance daily entries and run reports, answers telephones, triages calls, schedules appointments. DUTIES AND RESPONSIBILITIES: Handles medical records requests Checking patients in for clinical encounters Scan paperwork, insurance cards and photo ID Collecting co-pay, co-insurance and/or deductibles and past due balances. Entering charges. Balancing daily and providing report to Office Manager. Audits assigned superbills daily for following days appointments (Ins Verification, Co-pay or Co-Insurance, Deductible and/or Out of Pocket Remaining, current paperwork on file) Interprets appointment requests and schedules patient appointments based on clinic policies and physician preferences. Identifies any problems with making the appointment and advises Office Manager, Chief Operating Officer, or appropriate clinical staff. Relays relevant information to appropriate internal staff when adding or changing an appointment. Answers questions regarding patient appointments as requested. Safeguards patient information and ensures all information remains confidential. Participates in office meetings and educational activities. Maintains work area in a neat and orderly manner. Other duties as assigned by the Office Manager, Chief Operating Officer, or Physicians. REQUIREMENTS: High School Diploma or GED. Graduate of accredited program in medical administration and/or college, business or technical school preferred. Medical Records experience Strongly preferred. Minimum of 1-2 year experience in healthcare front desk or medical records Required. Ability to read, understand and master policies and regulations. Ability to use patient management systems and computer software (e.g., patient appointment system, electronic medical record system, e-mail, etc.). Ability to interact and communicate well with patients, staff, and vendors.

Created: 2026-04-06