Warehouse Operations Coordinator / Office Manager

Location: On-site Work Environment: Warehouse-based office The Antique and Artisan Gallery is seeking a highly organized Warehouse Office Manager / Operations Coordinator to support the daily warehouse operations, logistics coordination, and administrative functions of our facility. This role reports directly to the Warehouse Logistics Manager and serves as a key operational partner, helping to execute, coordinate, and streamline all logistics and warehouse workflows. Working closely with the Logistics Manager, this position plays a critical role in ensuring smooth day-to-day operations across receiving, inventory management, storage, delivery, and installation services for interior designers and trade clients. The ideal candidate is proactive, detail-oriented, and capable of anticipating operational needs while helping drive efficiency and organization across the warehouse. This on-site role blends operations coordination, logistics administration, scheduling, inventory tracking, and client communication within an active warehouse environment. About Us The Antique and Artisan Gallery is a trade-focused retail gallery specializing in antiques, artisan furnishings, and custom pieces. Our warehouse provides a wide range of receiving, storage, delivery, and installation services for interior designers and trade professionals. Key Responsibilities Coordinate daily warehouse operations while acting as a direct support partner to the Warehouse Logistics Manager Assist in executing logistics strategies, workflow planning, and operational priorities set by warehouse leadership Support delivery and installation scheduling, service coordination, dispatching, and route planning Help manage day-to-day operational flow, ensuring tasks are prioritized, tracked, and completed efficiently Track inventory, shipments, receiving, and service activity using warehouse and operations software Serve as a central communication hub between the Logistics Manager, warehouse team, clients, and vendors Proactively identify scheduling conflicts, delays, or operational issues and communicate solutions or escalate as needed Accurately enter and maintain data related to inventory, shipments, and service schedules Communicate critical updates from clients and vendors to warehouse leadership to support decision-making Utilize and learn warehouse management, inventory, and service software (e.g., Sortly, Smart Service, One Calendar) Support day-to-day office functions while maintaining alignment with warehouse operational priorities Qualifications Bachelor’s degree or 5+ years of experience in operations coordination, logistics, warehouse administration, facilities coordination, or office management Prior experience in logistics coordination, scheduling, dispatch, warehouse support, or facilities operations is a must Proficiency in Microsoft Excel and Word; experience using spreadsheets, trackers, and reports Experience with inventory systems, warehouse software, service scheduling tools, or ERP platforms preferred Comfortable handling frequent phone and email communication in a fast-paced environment Excellent written and verbal communication skills Ability to communicate time-sensitive operational information clearly, accurately, and professionally High level of accuracy and attention to detail in data entry and record keeping Strong organizational, multitasking, and problem-solving skills Ability to anticipate needs, take initiative, and support leadership in maintaining operational efficiency Comfortable working on-site in a warehouse or facilities environment Work Environment On-site, warehouse-based office Collaborative, hands-on logistics environment Monday–Friday, 9:00 AM–5:00 PM Why Join Us Work with a respected gallery serving interior designers and trade professionals Be part of a tight knit, operationally critical team Play a key role as the right hand to the Warehouse Logistics Manager Stable, full-time, on-site role supporting daily warehouse and office operations Opportunity to grow into expanded operational or logistics responsibilities over time

Created: 2026-04-07