Fleet Manager

Fleet ManagerSharing Excess | Full Time Hybrid with Regional & National Travel - Philadelphia, PA PreferredAbout Sharing ExcessSharing Excess is one of the fastest-growing food rescue organizations in America, built on a simple but powerful mission: save food and feed communities. What started as a student startup now operates across the country, distributing 2 million pounds of food every week (100 million pounds annually) to thousands of community partners nationwide.Our work is visionary, operationally complex, and deeply human. We move quickly, think creatively, and operate like a high-growth startup. Our ability to rescue and redistribute food at scale depends on a fleet that is safe, compliant, and efficient across multiple states. Now we're seeking a Fleet Manager who can build strong systems, protect our people, and ensure our vehicles power the mission reliably and responsibly.Reporting RelationshipReports to the Chief Program OfficerDirect reports: None initially (with potential to build fleet support team)Other key relationships:Regional Operations Leads (PA, NY, NJ, IL)Warehouse & Site ManagersFinance TeamPeople & CultureThird-Party Logistics (3PL) PartnersRole HighlightThe Fleet Manager will oversee the safety, compliance, and operational excellence of Sharing Excess's multi-state fleet. Based in Philadelphia and supporting operations across Pennsylvania, New York, New Jersey, Illinois, and future national sites, this role ensures that our vehicles, drivers, and systems meet the highest standards of safety and regulatory compliance.You will build and manage fleet systems that support growth, protect our team, and strengthen our operational backbone. From DOT compliance and driver qualification files to preventative maintenance and telematics, you will create consistency across all markets. You will also manage 3PL relationships, ensure vendor accountability, and develop scalable systems that support our rapid expansion.This role is ideal for someone who combines regulatory rigor with entrepreneurial problem-solving - someone who can build structure while keeping pace with a fast-moving organization.Responsibilities IncludeFleet Compliance & SafetyEnsure compliance with all applicable Federal Motor Carrier Safety Administration (FMCSA), Department of Transportation (DOT), Department of Labor, and state regulationsMaintain driver qualification files and all required compliance documentationOversee vehicle inspections, maintenance logs, and audit readiness across multiple statesManage incident reporting, accident investigations, and corrective action plansImplement and monitor fleet-wide safety standards and training programsOversee drug and alcohol testing programs and ensure regulatory adherenceFleet OperationsManage preventative maintenance schedules and vehicle lifecycle planningOversee vehicle registration, licensing, insurance, and documentationMonitor telematics, fuel usage, and fleet performance dataDevelop cost-control strategies to improve efficiency and reduce downtimeSupport fleet growth planning, including vehicle acquisition and replacement strategyTraining & Systems Development Develop standardized onboarding and driver training programsCreate and maintain fleet SOPs, safety manuals, and compliance documentationEnsure consistent operational standards across all locationsPartner with site leads to implement best practices and drive accountabilityBuild scalable systems as fleet operations expand nationallyThird-Party Logistics (3PL) ManagementOversee relationships with third-party logistics providersMonitor service-level agreements (SLAs) and performance metricsSupport vendor evaluation, contract negotiation, and performance reviewsEnsure 3PL partners meet compliance and safety standards aligned with Sharing Excess expectationsBudget & ReportingDevelop and manage the fleet budgetTrack KPIs including cost per mile, maintenance costs, fuel usage, downtime, and incident ratesProvide regular reporting and insights to senior leadership Identify trends and recommend improvements based on operational dataYou'll Have:2-5 years of fleet management or logistics operations experienceStrong knowledge of DOT, FMCSA, and multi-state compliance requirementsExperience managing safety programs and regulatory documentationExperience working with third-party logistics providersStrong organizational and documentation skillsAbility to work cross-functionally with operations and leadership teamsWillingness to travel regionally as neededIt's Amazing If You Also Have:Experience in nonprofit or mission-driven logisticsExperience scaling fleet systems in a growing organizationExperience with fleet management software and telematics platformsCDL or experience managing CDL driversStrong data analytics skills and comfort working with operational dashboardsYou'll be Successful If:You take safety personally. You understand that compliance is not just paperwork - it protects people and preserves the mission.You build systems that last. You enjoy creating structure where it doesn't yet exist and strengthening systems that need refinement.You operate with calm authority. You can hold high standards while building trust with drivers, site leads, and partners.You think ahead. You anticipate risks, identify gaps, and proactively implement solutions.You thrive in growth environments. You're comfortable building while the plane is flying and adapting as the organization expands nationally.Salary Range$75,000-$87,000, commensurate with experienceWhy you'll love it here: Unlimited PTO Fully Covered Health Benefits 401k PlanPaid Family LeaveFlexible Schedule Sharing Excess is committed to fostering a diverse and inclusive workplace and welcomes applicants from all backgrounds. We prohibit discrimination based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Created: 2026-04-13