Operations Coordinator

Position Overview We are seeking a highly organized, proactive, and detail-oriented Operations Coordinator to support the day-to-day functioning of a fast-paced, technically driven organization. This role is ideal for an early-career professional who thrives on problem-solving, enjoys working across teams, and brings energy, ownership, and responsiveness to everything they do. The Operations Coordinator will play a central role in vendor management, internal logistics, and process coordination to ensure smooth and efficient business operations. Key Responsibilities Vendor & Supplier Management * Serve as the primary point of contact for vendors, suppliers, and service providers. * Coordinate onboarding, documentation, and ongoing relationships with external partners. * Track orders, contracts, and deliverables to ensure timelines and expectations are met. * Assist with negotiating pricing, managing renewals, and monitoring vendor performance. Internal Operations Support * Help manage daily operational workflows to keep teams running efficiently. * Coordinate facility needs, equipment servicing, and general workplace logistics. * Maintain organized records, inventories, and operational documentation. * Identify inefficiencies and recommend practical improvements to processes. Project & Administrative Coordination * Support cross-functional initiatives by tracking tasks, timelines, and deliverables. * Assist leadership with operational planning and execution of internal projects. * Prepare summaries, reports, and status updates as needed. * Ensure compliance with internal policies, safety practices, and quality standards. Organization & Process Management * Develop and maintain structured systems for tracking supplies, services, and activities. * Manage multiple priorities simultaneously while maintaining strong attention to detail. * Help create scalable processes as the organization grows. Qualifications * Bachelor's degree or equivalent experience in business, operations, logistics, or a related field. * 1-3 years of experience in operations, coordination, administration, or vendor management (internships welcome). * Strong organizational and time-management skills with the ability to multitask. * Excellent written and verbal communication skills. * Comfortable working in a structured, detail-focused environment. * Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with ERP or purchasing systems is a plus. * Self-starter mindset with the ability to take ownership and follow through. What We're Looking For * High-energy, motivated professional who enjoys being hands-on. * Naturally organized and responsive, with a "get-it-done" attitude. * Strong sense of accountability and reliability. * Comfortable working behind the scenes to make complex operations run smoothly.

Created: 2026-04-13